Event Assistant for Stubblefield Institute

PeopleAdmin, Inc.; Shepherdstown, Northern (WV, KY); Hybrid; USD 17,000 - 22,000; Part time

Job summary

PeopleAdmin, Inc. is seeking an Event Assistant for the Stubblefield Institute to provide on-site support for public and invitation-only events. This role is irregular, per-event, and pays a stipend based on duration and staffing needs.

The position emphasizes welcoming attendees, facilitating registration, and ensuring a professional event experience for speakers and partners. Enrolled part-time students at Shepherd University are invited to apply.

Qualifications

• Positive, professional and customer-focused attitude.
• Strong communication and interpersonal skills.
• Ability to work effectively in a fast-paced event environment.
• Reliable transportation and punctuality.
• Ability to follow instructions and work independently or as part of a team.
• Enrolled part-time at Shepherd University.

Responsibilities

• Promote events pre-event through flyers and digital channels.
• Staff informational tables and assist with event registration.
• Set up welcome/registration tables, signage and materials.
• Help arrange stage furniture, displays and equipment.
• Provide welcoming, professional customer service to attendees.
• Manage attendee check-in, ticketing, name badges and materials.
• Support event staff and assist speakers and panelists.
• Monitor spaces and provide logistical support during programs.
• Basic audio/visual setup and troubleshooting as needed.
• Post-event cleanup and packing, ensuring spaces are left tidy.

Skills

Customer service

Communication

Event support

Teamwork

Punctuality

Education

Shepherd University enrollment

Job description

Event Assistant for Stubblefield Institute

Working Title Event Assistant for Stubblefield Institute

FLSA

Student Pay Level A

Advertised Pay Rate

Advertised Pay Rate Stipend

Position Status

Position Status Regular Student Employment

Department

Department Student Emp Stubblefield Institute

Job Summary/Basic Function

The Event Assistant provides on-site support for public and invitation-only events, including panel discussions, candidate debates, town hall meetings, civil discourse conferences, and other community engagement programs. This position works on an irregular, as-needed basis and plays a key role in creating a welcoming, organized, and professional event experience for attendees, speakers, and partner organizations.

Event Assistants are scheduled on a per-event basis, with compensation determined by the duration and staffing requirements of each event.

Key Responsibilities

Pre-event Promotion

• Put up flyers around the community advertising the event.
• Assisting with digital promotion of the event.
• Staffing informational tables to share information about upcoming events.
• Assisting with event registration

Event Setup

• Assist with event preparation and venue setup.
• Set up welcome and registration tables, signage, and guest materials.
• Help arrange stage furniture, displays, and event equipment.
• Support event staff in ensuring the venue is ready before attendees arrive.

Guest Services

• Welcome attendees and provide excellent customer service.
• Greet, direct, and assist guests, speakers, sponsors, and volunteers.
• Answer basic event-related questions and help attendees navigate the venue.
• Maintain a professional and courteous presence throughout the event.

Registration and Box Office Support

• Manage attendee check-in and registration processes.
• Assist with ticket sales, guest lists, name badges, and event materials.
• Help troubleshoot registration issues and provide attendee support as needed.

Event Operations

• Monitor event spaces and provide logistical support during programs.
• Coordinate with event staff to address operational needs as they arise.
• Assist speakers, moderators, and panelists when requested.

Audio/Visual Support (helpful, but not necessary)

• Provide basic audio/visual assistance when qualified to do so.
• Help set up and operate microphones, presentation equipment, projectors, and related technology.
• Report technical issues to designated event staff.

Event Breakdown

• Assist with post-event cleanup and venue restoration.
• Remove signage, pack materials, and help load equipment.
• Ensure event spaces are left clean and orderly following the program.

Qualifications

Required

• Positive, professional, and customer-focused attitude.
• Strong communication and interpersonal skills.
• Ability to work effectively in a fast-paced event environment.
• Reliable transportation and punctuality.
• Ability to follow instructions and work independently or as part of a team.

Physical Considerations

This position is very adaptable to the abilities of the person applying. Many levels of physical ability can be accommodated. Below is a list of possible considerations that are helpful but not required. Candidates may meet some considerations but not all.

• Ability to stand and walk for extended periods during events, if able.
• Ability to lift, carry, and move event equipment, tables, chairs, and supplies, if able.
• Heavy lifting may be required, if able.
• Ability to perform physical event setup and teardown duties, if able.
• Ability to converse on the telephone.

Schedule and Compensation

• Part-time, on-call position with no guaranteed minimum number of hours.
• Work is assigned on a per-event basis according to organizational needs.
• Evening and weekend availability.
• Compensation is paid per event and is based on the duration and staffing requirements of the event.

Minimum Qualifications

• Enrolled at least part-time at Shepherd University

Posting Date

09/21/2026

Supplemental Questions

Required fields are indicated with an asterisk (*).

Documents Needed to Apply

Required Documents Optional Documents

VISIT 301 N KING ST, SHEPHERDSTOWN, WV 25443

MAIL P.O. BOX 5000, SHEPHERDSTOWN, WV 25443