Event Assistant

Hurricane Productions LLC; New Jersey; Remote; USD 10,000 - 60,000; Full time

Job summary

Join a forward-thinking event management firm as an Entry-Level Event Assistant! This exciting role offers hands-on experience in the dynamic world of event planning. You'll play a crucial part in supporting the planning and execution of a variety of events, ensuring they run smoothly and successfully. Work closely with a passionate team, engage with clients, and develop your skills in a flexible environment that values growth and learning. If you're detail-oriented and eager to dive into the event management industry, this opportunity is perfect for you!

Benefits

Valuable experience in event management

Supportive team environment

Growth and development opportunities

Flexible work schedule

Qualifications

• High school diploma required; pursuing a degree in Event Management is a plus.
• Strong organizational and communication skills are essential.

Responsibilities

• Support Event Managers with scheduling and documentation.
• Assist in the coordination and execution of various events.

Skills

Organizational Skills

Communication Skills

Interpersonal Skills

Flexibility

Customer Service

Education

High School Diploma

Pursuing a Degree in Event Management or Hospitality

Tools

Google Suite

Swoogo

Cvent

Slack

Canva

Airtable

Job description

Location: Remote (located in NJ and able to travel to events within the state is preferred)

Start Date: Immediately

About Us:

Hurricane Productions is a full-service event management firm specializing in corporate conferences, trade shows, groundbreaking events, and more. We focus on delivering exceptional event management, AV services, ticketing, sponsorships, and everything in between. Our team is dedicated to creating memorable experiences for our clients and their audiences.

Job Overview:

We are seeking a motivated and detail-oriented Entry-Level Event Assistant to join our dynamic team. This role is perfect for someone looking to gain hands-on experience in the event management industry. As an Event Assistant, you will support the planning and execution of various events, ensuring they run smoothly and successfully.

Key Responsibilities:

1. Support the Event Managers with administrative tasks such as scheduling, correspondence, and documentation.
2. Assist in the coordination and execution of events, including setup, breakdown, and on-site support.
3. Assist with speaker registration and ensure a smooth onboarding process for sponsors.
4. Conduct venue research and handle rental inquiries to support event logistics.
5. Update and maintain primary planning documents to ensure all event details are current and accurate.
6. Engage with clients to provide excellent customer service and address any inquiries or concerns.
7. Provide on-site event help during load-in days and event days to ensure seamless operations.
8. Help manage event logistics, including vendor coordination, equipment rentals, and transportation arrangements.
9. Participate in team meetings and contribute ideas for event planning and improvement.
10. Assist with the preparation of event materials, such as signage, programs, and promotional items.
11. Maintain an organized inventory of event supplies and materials.
12. Perform other duties as assigned to support the event team.

Qualifications:

1. High school diploma or equivalent; pursuing a degree in Event Management, Hospitality, or a related field is a plus.
2. Strong organizational skills and attention to detail.
3. Excellent communication and interpersonal skills.
4. Ability to work independently and as part of a team.
5. Flexibility to work evenings and weekends as required by event schedules.
6. Proficiency in Google Suite (Google Sheets, Docs, Slides).
7. Willingness to learn and work with programs such as Swoogo, Cvent, Slack, Canva, Airtable, and other programs required for different clients.
8. Previous experience in event planning or customer service is a plus but not required.

Why Join Us?

1. Gain valuable experience in the event management industry.
2. Work with a passionate and supportive team.
3. Opportunity for growth and development within the company.
4. Flexible work schedule to accommodate your studies or other commitments.

Hurricane Productions is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.