Event Assistant

University of Denver; Denver (CO); On-site; USD 32,000 - 42,000; Full time

Job summary

University of Denver is seeking an Events Team Assistant for the Student Center Operations at the Driscoll & Community Commons. The role focuses on reserving space in 25Live for the DCC, Campus Green, The Bridge, and outdoor tabling, while coordinating event details with student organizations, staff, and faculty.

Responsibilities include confirming setups, A/V, and catering, ensuring excellent service, and cross-training to support Welcome Desk during staff shortages.

Qualifications

• Time management.
• Autonomy and initiative.
• Proficient written and oral communication skills.
• Problem solving."

Responsibilities

• Use 25Live and other platforms to confirm event details and spaces.
• Assist with event bookings, setup diagrams, and coordination with campus groups.
• Provide information on spaces, pricing, and availability to guests.
• Attend trainings and bi-weekly staff meetings and support Welcome Desk operations.

Skills

People skills

Communication

Teamwork

Problem solving

Microsoft Office

Physical ability to lift 35 lbs

Tools

25Live

Momentus

Job description

University of Denver - DU - Community Commons

and the job listing Expires on August 30, 2026

Events Team Assistant – Student Center Operations, Driscoll & Community Commons

Salary Range

Position Number

Classification

Exempt or Non-exempt

Non-exempt

Work Schedule

The Driscoll & Community Commons building hours are Monday – Friday, 7:00am-10:00pm, and Saturday – Sunday, 8am-10pm. Due to housing central dining, The Driscoll & Community Commons remains open during inclement weather days with the expectation for the Welcome Desk to be staffed within reason.

This position requires employees to work onsite between the hours of 7am and 10:30pm, with average shifts ranging from 2-3 hours. Some weekend and holiday shifts are required.

The expectation for the Events Team Assistant is to be available on campus for work starting August 17th to attend training before classes start for Fall Quarter. Staff are expected to support student Hallmark, Traditions and other programs throughout the year (i.e. Discoveries Orientation, Homecoming, Family Weekend).

Working Environment: Standard office environment, unexpected interruptions occur often, and stress level is moderate to high, noise level is quiet to moderate.

Physical Activities: Ability to sit in front of a computer for an extended period of time and stand to greet guests. Occasionally required to move about the office/campus with the capability of transporting objects up to 35 lbs.

Division

Division of Student Affairs

At the University of Denver, Student Affairs is at the heart of the student journey—empowering every student to thrive academically, personally, and professionally. Rooted in DU’s signature4D Experience, our division is committed to fostering holistic development through four dimensions: deepen intellect, develop wellbeing, discover character, and design careers and lives of purpose.

Our work reaches far beyond the classroom. Through dynamic, high-impact programs, services, and experiences offered at both the Denver Campus and the Kennedy Mountain Campus, we foster inclusive communities, promote health and wellness, cultivate exploration, engagement, and leadership, and develop a deep sense of belonging. We are committed to creating a high-touch environment where students and participants connect meaningfully, grow confidently, and thrive personally and collectively.

As a division, we serve the broader DU and Denver community which includes:

• Current DU Students & Families
• Prospective Students & Families
• Faculty & Staff
• Alumni & Donors
• Local Community
• Companies & Organizations
• National Peers & Media

Together, we are shaping a vibrant, supportive, and dynamic campus culture where every student and participant can discover their potential and make a meaningful impact.

The Student Affairs division includes the following units:

• 4D Experience
• Housing & Residential Education
• Driscoll & Community Commons
• Business Operations & Division Resources
• Student Engagement
• New Student & Family Programs
• Wellness & Recreation
• Health & Counseling Center
• First@DU
• Learning Effectiveness Program
• Student Disability Services
• Student Rights & Responsibilities
• Veteran & Military Resources
• Office of the Dean of Students

Division

Department

Department Introduction

The Student Center Operations within the Driscoll & Community Commons within the Division of Student Affairs supports student life, and the campus at large, by hosting events, co-curricular activities, and housing 10 dining options for students, faculty, staff, and community members. Our mission is to be the campus living room and provide a sense of belonging for all guests.

Position Summary

The Student Center Operations Events Team is responsible for assisting Student Organizations, students, staff and faculty in reserving space in 25Live (University scheduling software) for the DCC, the Campus Green, The Bridge and for outdoor tabling. As an Events Assistant, you will work with all campus groups and departments to confirm their reservation, event details such as setup, A/V and catering needs, and ensure they receive exemplary service in planning their events.

Additionally, Event Assistants will get cross‑trained on basic Operations Team responsibilities to fill in when they step away from the Welcome Desk. There is a mandatory all staff trainings on the Friday night and all-day Saturday of week 1, followed by an afternoon training during the 1st week of classes in Winter & Spring Quarters. Additionally, we host bi‑weekly staff meetings during each of the quarters.

This position summary is not designed to capture all activities, duties, or responsibilities required for this position. Responsibilities may change or new ones may be assigned at any time.

Essential Functions

• Use 25Live, various online platforms, phone, and email, to answer guest questions and work with other university departments to confirm event logistics.
• Be knowledgeable of all Community Commons event and meeting spaces, their setup options and capacities.
• Monitor and respond to emails each shift.
• Update the Task‑List Tracker.
• Process and approve/deny reservation requests for event/meeting spaces under the DCC purview.
• Assist student orgs with creating event setup diagrams, placing work orders, and planning out any event logistics.
• Utilize positive customer service practices to maintain professional working relationships with the campus community.
• Perform all duties according to the procedures and policies laid out in the DCC Events Team Handbook.
• Host weekly in‑person drop‑in hours for event support.
• Provide information on event spaces, meeting rooms, pricing, etc. to guests.
• Assist with daily conversions when needed.
• Attend all required trainings and bi‑weekly staff other meetings.
• Familiarize yourself with the policies of the DCC Team and ensure the policies are professionally executed.
• Have a quarterly 4D Reflection with your supervisor.
• Crosstrain to support Welcome Desk operations as needed.
• Complete additional projects or tasks as assigned.

Knowledge, Skills and Abilities

• Ability to work effectively in a diverse organization and efficiently manage multiple tasks.
• Individual must have excellent people and communication skills, and function effectively in a high traffic work environment.
• Ability to work well in a team setting, as well as independently with minimum supervision.
• Good judgment, problem solving skills and discretion are critical.
• Effective written and verbal communication skills.
• Knowledge of Microsoft Office products.
• Ability to lift and move up to 35 pounds.

Required Qualifications

(Education, Experience)

• Time management
• Ability to work autonomously and demonstrate initiative
• Proficient written and oral communication skills
• Problem solving

Preferred Qualifications

(Education, Experience)

• Experience with University Scheduling Software (Momentus or 25Live)