Event and Conference Center Office Associate

Howard Community College; Baltimore (MD); On-site; USD 25,000 - 30,000; Part time

Job summary

Howard Community College is seeking an Event and Conference Center Office Associate to support administrative tasks, event planning, and scheduling for the Event and Conference Center.

This part-time, 25-hour-per-week role, Monday–Friday, reports to the Director and requires strong communication, detail orientation, and proficiency with Word, Excel and Outlook.

Qualifications

• Ability to communicate effectively, both verbally and in writing.
• Excellent attention to detail and problem-solving skills.
• Excellent customer service skills serving both internal and external contacts.
• Proficient in Word, Excel and Outlook.
• Regular attendance is a requirement of this job.

Responsibilities

• Serves as the point of contact in the absence of the Director.
• Assists with contract management from first contact to completion including but not limited to identifying room availability, calculating applicable fees using approved College facility rental and service rates, providing user with an external facilities use application and all related documents, tracking, subsequent submission of the completed paperwork to Director for review and approval, etc.

Job description

Position Details

Howard Community College (HCC) is an exciting place to work, learn, and grow! We are proud to have received the Great Colleges to Work For honor for 12 consecutive years, 2009-2020.

Howard Community College values diversity among its faculty, staff and student population. We are an innovative institution that is committed to responding to the ever-changing needs and interests of a diverse and dynamic community. No matter where you want to go in your career, you can get there from here!

Position Title

Event and Conference Center Office Associate

FLSA

Non-Exempt

FT/PT

Part Time

Hours Per Week

25

Work Schedule

Monday-Friday

Position Salary Range

$18-22 hourly

Summary

This part-time position directly reports to the Director of Event and Conference Center, and requires an individual who can multi-task and whose diverse duties range from administrative support to event planning, conference services, facilities use, scheduling and related assistance.

Essential Role Responsibilities

• Serves as the point of contact in the absence of the Director
• Assists with contract management from first contact to completion including but not limited to identifying room availability, calculating applicable fees using approved College facility rental and service rates, providing user with an external facilities use application and all related documents, tracking, subsequent submission of the completed paperwork to Director for review and approval, etc.
• Submits all external scheduling requests
• Responds to space availability inquiries related to event planning, conference services, and facilities use
• Handles billing requests to Finance (Both first billing of deposits to Final invoicing)
• Submits "Event Details" notices to the Dept. of Public Safety, and all depts. offering services or support
• Places Work orders to various support departments for required services
• Maintains College Calendar of External Events
• Subsequent maintenance of all related files (both paper and electronic)
• Maintains information needed for departmental reporting of utilization/revenue information
• Performs other related duties as required.

Experience Required

Ability to communicate effectively, both verbally and in writing. Excellent attention to detail and problem-solving skills. Excellent customer service skills serving both internal and external contacts. Ability to prioritize and effectively handle a multitude of concurrent tasks and duties. Ability to maintain strict confidentiality. Proficient in Word, Excel and Outlook. Regular attendance is a requirement of this job. Performs all duties while considering the impact of any actions on the college's sustainability initiatives in the areas of environmental stewardship, social responsibility, and economic prosperity.

Physical Demand Summary

• Office Environment working 8:30 a.m. - 5:00 p.m.
• Occasional need to work in off hours (primarily on a weekend) due to external facilities use activity.

Division

President's Office

Department

President's Office

Eligibility & Background Check

Pre-employment criminal background investigation is a condition of employment.

HCC is interested in all qualified applicants who are eligible to work in the United States. However, HCC will generally not sponsor applicants for work visas.

Due to HCC policy, only employees living in states contiguous to Maryland are eligible for work at HCC and include Virginia, West Virginia, Washington DC, Pennsylvania.

Candidates must live in the commutable area or willing to relocate at their own expense if offered the position because HCC does not offer relocation benefits.

EEO Statement

Howard Community College (HCC) is an Equal Employment Opportunity & Affir&... # truncated for brevity #

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