Event Administrator

CL ba8eacb3 2e44 424f a74c b82f21ffb81c; Cherry Hill Township (NJ); On-site; USD 42,000 - 56,000; Full time

Job summary

The Jewish Federation of Southern New Jersey is seeking an Event & Development Administrator to support events, programs, and fundraising initiatives across the Federation and its agencies. Responsibilities include planning, venue bookings, vendor coordination, registration management, and on-site attendee support.

Strong organizational skills, customer service focus, and experience in logistics are essential.

Qualifications

• Experience coordinating events or hospitality programs.
• Strong customer-service orientation and communication skills.
• Background in logistics, planning, and logistics operations.

Responsibilities

• Assist in planning and coordinating programs and events with all logistics.
• Support venue bookings, vendor arrangements, and day-of logistics.
• Manage registrations, databases, and related contracts.
• Respond to inquiries and provide on-site attendee support.
• Track budgets, process invoices, and reconcile expenses.
• Coordinate permitting and licensing for events as needed.
• Collaborate with Development on fundraising initiatives and donor engagement.
• Support sponsor outreach and follow-up on event logistics and recognition.
• Provide cross-training and backup coverage for other event roles.

Skills

Event planning

Customer service

Logistics

Microsoft Office

Education

Event / Hospitality Coordination

Tools

Microsoft Office

Job description

The Event & Development Administrator will support the events and programs managed by the Jewish Federation of Southern New Jersey (JFSNJ) and other agencies within JFSNJ as assigned. Events and programs will include, but are not limited to, fundraisers, educational programs and community engagement activities.

Job Responsibilities:

• Event Planning & Coordination: Assist in the planning and coordination of programs and events ensuring all logistics are in place.
• Logistics & Operations: Assist with event research, venue bookings, vendor arrangements (catering, AV, décor) and day-of logistics, etc.
• Administrative Support: Manage registration lists, update databases, manage contracts, and maintain accurate records related to events and programs.
• Customer Service: Handle inquiries, provide on-site assistance and ensure attendees receive all necessary information in timely and thoughtful manner.
• Budget & Expenses: Assist in budget tracking, processing invoices and credit card reconciliation.
• Licensing & Permitting: Coordinate and track event related permitting on behalf of Events Department.
• Cross Department Collaboration: Partner with Development team on fundraising initiatives, including event-related donor and sponsor engagement activities.
• Sponsor Coordination: Support sponsor identification efforts, assist with solicitation outreach, and coordinate follow-up with sponsors on event-related items including logistics, materials, and recognition.
• Strong logistic skills should include attention to detail, planning, scheduling and creative thinking.
• Partner and support with event professionals representing other agencies within the JFSNJ as assigned.
• Provide coverage and resources for other positions related to event planning - cross training.
• Perform all other duties assigned.
• Flexible schedule, some evenings and weekends required

Required Education & Experience:

• Event / Hospitality Coordination
• Customer Service
• Logistics / planning background
• Microsoft Office

EEO Statement:

The Jewish Federation of Southern New Jersey, and our family of agencies, is an Equal Employment Opportunity employer. We do not discriminate based upon a person's actual or perceived gender, race, creed, color, sex (including pregnancy), affectional or sexual orientation, gender identity or expression, marital/civil union status, domestic partnership status, familial status, religion, national origin, nationality, ancestry, age, veteran or military status, disability that does not prohibit performance of essential job functions, or other legally protected characteristics.

The Federation participates in the E-Verify program.

The Federation is committed to working with and providing reasonable accommodation to applicants with disabilities. If you need assistance or an accommodation due to a disability, you may contact us via the link on this posting. EOE