Event Admin Specialist – Flexible Part-Time

Allied Universal; Westminster (CA); On-site; USD 24,796 - 30,307; Part time

Benefits offered by this job

Weekly Pay

Flexible part-time scheduling

Paid training

Advancement opportunities

Job summary

Allied Universal is seeking an Administrative Support / Administrative Assistant in Westminster, CA. The role supports event operations by assisting with employee check-in/out, record-keeping, equipment distribution, and general admin tasks for the Event Administration team.

The position requires strong organizational skills, attention to detail, and a customer-service mindset. Flexible part-time hours, weekly pay, and opportunities for advancement are offered.

Qualifications

• High School Diploma or equivalent required.
• 3 months of employment with the company preferred.
• Strong organizational and communication skills.
• Ability to multitask in a fast-paced event environment.
• Professional appearance and positive attitude.
• Reliable attendance with minimal call-offs.

Responsibilities

• Assist with employee check-in and check-out processes.
• Verify employee uniforms, credentials, and required documentation.
• Record attendance, staffing information, and timekeeping accurately.
• Distribute radios, flashlights, and other equipment to staff.
• Maintain crew sheets, equipment logs, and records.
• Distribute information sheets and materials to staff.
• Support Supervisors and Operations teams as needed.
• Provide excellent customer service to employees and visitors.

Skills

Organization

Communication

Attention to detail

Multitasking

Customer service

Reliability

Education

High School Diploma or equivalent

Job description

Overview

Company Overview:

Kick off your exciting career in Event Security with Allied Universal® Event Services, the go-to leader in crowd management and event staffing. Dive into the action at sports stadiums, concerts, festivals, and convention centers, and thrive on the energy of being where it all happens. Join a lively team that services thousands of venues each year, ensuring safety and fun for everyone. Enjoy the perks of flexible part-time work that fits your lifestyle—ideal for students, retirees, or anyone seeking a dynamic job. We offer job opportunities in event staff, security, and operations. Join our welcoming, collaborative, and innovative team, and benefit from a range of perks depending on your role and hours. At Allied Universal®, every day brings a new adventure. Ready to make your mark in the event industry? Join us and be part of the excitement!

Job Description

Administrative Support / Administrative Assistant

Pay: Starting at $18.25+/hour Pay Schedule: Weekly Pay

Position Summary

The Administrative Support / Administrative Assistant plays a vital role in ensuring smooth event operations by assisting with employee check-in and check-out, maintaining accurate records, distributing equipment, and providing administrative support to the Event Administration team. This position requires strong organizational skills, professionalism, and attention to detail while delivering exceptional customer service to employees and management.

Key Responsibilities

• Assist with employee check-in and check-out processes.
• Verify employee uniforms, credentials, and required documentation.
• Record attendance, staffing information, and timekeeping accurately.
• Assist with distributing and collecting radios, flashlights, and other assigned equipment.
• Maintain crew sheets, equipment logs, and administrative records.
• Distribute event information sheets and other required materials to staff.
• Assist with maintaining accurate employee counts and reporting information to the Administrative Supervisor.
• Ensure all equipment is returned at the conclusion of each event.
• Maintain a clean, organized, and professional check-in area.
• Provide administrative support to Supervisors, Event Management, Scheduling, and Logistics as needed.
• Deliver excellent customer service while assisting employees and visitors.

Basic Qualifications

To perform this position successfully, candidates must be able to perform the essential functions of the job. Reasonable accommodation may be made to enable qualified individuals with disabilities to perform these functions.

Applicants should possess:

• Minimum 3 months of employment with the company (preferred).
• Strong organizational and communication skills.
• Excellent attention to detail and accuracy.
• Ability to multitask in a fast-paced event environment.
• Professional appearance and positive attitude.
• Reliable attendance with minimal call-offs.
• Ability to work evenings, weekends, holidays, and flexible schedules.
• High School Diploma or equivalent.
• Valid California Guard Card (preferred or required, based on assignment).

Physical Requirements

• Work is performed in both indoor and outdoor environments, including office and event locations.
• May be exposed to varying weather conditions, including heat and cold.
• Requires standing, walking, sitting, bending, lifting, speaking, listening, and observing throughout the shift.
• Must be able to lift and carry up to 30 pounds of equipment or supplies.
• Must be able to successfully complete a drug screening, where permitted by law.
• Reasonable accommodation may be provided for qualified individuals with disabilities.

Preferred Qualifications

• Previous administrative or customer service experience.
• Experience working event operations or security events.

We're Looking For

• Professionalism
• Organization
• Accountability
• Teamwork
• Customer Service
• Dependability
• Strong Communication Skills
• Attention to Detail

Perks & Benefits

• Weekly Pay
• Flexible part-time scheduling (under 30 hours per week)
• Schedules that support work-life balance
• Paid training and ongoing professional development
• Opportunities for advancement into Administrative Supervisor and other leadership positions

PO 10015

Closing

Allied Universal® is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race/ethnicity, age, color, religion, sex, sexual orientation, gender identity, national origin, genetic information, disability, protected veteran status or relationship/association with a protected veteran, or any other basis or characteristic protected by law. For more information: www.aus.com

If you have difficulty using the online system and require an alternate method to apply or require an accommodation, please contact our local Human Resources department. To find an office near you, please visit: www.aus.com/offices.

Requisition ID

2026-1631109