Evening ESL Intake Coordinator - Part-Time

Priority Dispatch Corp.; New York, Northern (NY, KY); Hybrid; USD 28,000 - 40,000; Part time

Job summary

Queens Community House is seeking a Part-Time ESL Intake Coordinator for the Forest Hills evening program. You will welcome adult learners, guide them through registration and testing, and ensure smooth intake processes while coordinating data entry behind the scenes.

You’ll work 25 hours/week, Monday–Friday 4:30 PM–9:30 PM, earning $25/hour. Strong communication, bilingual abilities, and comfort with data systems are essential for success.

Qualifications

• Associate’s degree preferred or high school diploma with some college coursework.
• At least 3 years of experience working with adults or in an educational setting.
• Strong communication and relationship-building skills.
• Organized, self-motivated, and able to meet deadlines with minimal supervision.
• Comfortable handling sensitive information with discretion.
• Understanding of immigrant and adult learner needs.
• Tech-savvy—familiar with MS Office, email, and databases like ASISTS or Salesforce.

Responsibilities

• Be the go-to person for evening program support—handling outreach, intake, registration, and data entry.
• Help spread the word about our programs through community outreach and social media posts.
• Keep participant data accurate and up-to-date in our databases (ASISTS and internal systems).
• Support the student testing and placement process, including coordinating forms, tracking applicants progress, and managing class lists.
• Confirm student outcomes through consistent and perseverant follow up with program graduates.
• Provide friendly and helpful responses to inquiries via phone, email, social media, and walk-ins.
• Translate and interpret during workshops and info sessions (Spanish or Russian preferred).
• Keep student files organized—both physical and digital.
• Support attendance tracking and reporting.
• Join team meetings, required trainings, and professional development opportunities.
• Help prepare folders and materials for audits and funder visits.
• Pitch in with other tasks as needed.

Skills

Customer service

Communication skills

Organization

Discretion

Bilingual EN/ES

Bilingual EN/RU

Education

Associate’s degree preferred

High School Diploma

Tools

ASISTS

Salesforce

MS Office

Job description

Queens Community House is seeking a Part-Time ESL Intake Coordinator for the Forest Hills evening program. You will welcome adult learners, guide them through registration and testing, and ensure smooth intake processes while coordinating data entry behind the scenes.

You’ll work 25 hours/week, Monday–Friday 4:30 PM–9:30 PM, earning $25/hour. Strong communication, bilingual abilities, and comfort with data systems are essential for success.