Ettling Center for Civic Leadership & Sustainability-Student Assistant

University Of The, Inc.arnate Word; San Antonio (TX); On-site; USD 15,000 - 18,000; Part time

Job summary

The Ettling Center for Civic Leadership & Sustainability at University of the Incarnate Word seeks a Student Assistant to provide clerical and programmatic support. Duties include mass mailings, data entry, filing, customer service, and social media assistance under the Director's supervision.

This Federal Work-Study funded, part-time position is open to UIW students eligible for the program. Typical hours Monday–Friday 8a–5p with occasional early mornings and weekend projects.

Qualifications

• Must be a current UIW student.
• Familiarity with Microsoft Word, PowerPoint, Excel, and Canva.
• Excellent organization and ability to complete tasks in a timely fashion.
• Ability to maintain confidentiality of student/academic information and community members.
• Bilingual in English and Spanish preferred.

Responsibilities

• Answer multi-phone line.
• Actively participate in daily operations of the Center to ensure tasks are completed daily.
• Assist and support staff with development, preparation, implementation, assessment, and completion of programs and activities.
• Support daily office needs including copies, messages, mailouts, and marketing materials.
• Engage in communication with administrators, faculty, staff, students, and community.
• Assist with daily operations of the Cardinals’ Cupboard Food Pantry.
• Guide campus and local community members to UIW offices as needed.
• Promote the Ettling Center’s mission, vision, and goals to students and partners.
• Participate in projects hosted by the Ettling Center.
• Perform other duties as assigned.

Skills

Bilingual in English and Spanish

Microsoft Word

PowerPoint

Excel

Canva

Customer service

Education

Current UIW student

Tools

Microsoft Word

PowerPoint

Excel

Canva

Job description

Ettling Center for Civic Leadership & Sustainability-Student Assistant

Please see Special Instructions for more details.

None.

Position Information

Position Title

Position Title Ettling Center for Civic Leadership & Sustainability-Student Assistant

Academic Year

Academic Year 2026-2027

UIW Mission

University of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.

Position Summary

The Student Assistant for the Ettling Center for Civic Leadership & Sustainability provides clerical & programmatic support, including but not limited to: assisting office staff with mass marketing/publications/mail-outs, data entry, filing, customer service, social media & program support. The Student Assistant reports to the Director for the Ettling Center.
This position is funded by the Federal Work-Study program and is open to UIW students who are approved and eligible to participate in the Federal Work-Study Program.

Essential Functions

• Answer multi-phone line.
• Actively participate in daily operations (including programs and services) of the Center to ensure all assigned, operational, and support tasks are completed on a daily basis.
• Assist and support professional and part-time professional staff with the successful development, preparation, implementation, assessment, and completion of programs, services, and activities supported by the Center.
• Support the daily office needs of the Center by making copies, taking messages, collating, assisting with mailouts, development of flyers and other marketing materials, delivery and collection of mail.
• Engage in communication and customer service dialogue with administrators, faculty, staff, students, and community.
• Assist with the daily operations of the Cardinals’ Cupboard Food Pantry supported by the Ettling Center.
• Serve as a guide to the campus and local community members who may need assistance and/or escort to any UIW office on main campus.
• Communicate the mission, vision, and goals of the Ettling Center for Civic Leadership & Sustainability programs to students, parents, staff, faculty, and global community partners;
• Participate in projects sponsored and hosted by the Ettling Center.
• Perform other duties as assigned.

Qualifications

Knowledge Skills and Abilities

• Ability to be organized and finish projects in a timely fashion.
• Communicate progress of tasks to peers and office supervisors.
• Ability to be responsible and reliable in maintaining a consistent work schedule.
• Ability to learn specific and different policy and procedures associated with all aspects of the Ettling Center.
• Knowledgeable in Microsoft Word, PowerPoint, Excel, and Canva.
• Organization skills to keep proper records to include tracking of any visitors to the Center.
• Ability to maintain confidentiality and privacy of student/academic information and community members.
• Must be responsible and reliable in maintaining a consistent work schedule.

Required Education

Current UIW student.

Required Work Experience

None.

Preferred Qualifications

• Bilingual in English and Spanish.
• Prior experience in working with a non-profit or community based organization will be an asset .
• Customer service experience in a high volume setting.

Required Certifications, Licenses or Registrations

None specified.

Work Hours

• Monday through Fridays 8a-5p.
• Some early mornings, evening, and weekend opportunities may be available for specific projects during the year.

Physical Demands

• Ability to lift and move 30 lbs.
• Ability to remain sitting for approximately 30 minutes at a time to complete daily tasks.
• Ability to host an informational table for approximately 30 minutes without interruption.
• May be required to support clean up of center-sponsored programs and activities which may be indoors and outdoors and may include wearing closed shoes, gloves, & protective eye-wear.

Posting Number

Posting Number STU1672PO

Number of Vacancies

Number of Vacancies 8

Job Type

Job Type Part Time

Job Category

Job Category Students

Desired Start Date

Desired Start Date 08/24/2026

Multi-Hire Pool Yes

Position End Date (if temporary)

Reports to

Reports to Director, Ettling Center for Civic Leadership & Sustainability

Salary $11.00/hr

Open Date

Open Date 08/12/2026

Close Date

Close Date 05/15/2027

Open Until Filled No

Special Instructions to Applicant

None.

EOE

UIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).

Required Documents

• Resume
• Student Class Schedule

Optional Documents

• Cover Letter/Letter of Application
• Other Document

Supplemental Questions

Required fields are indicated with an asterisk (*).

• Yes, I am a doctoral student
• Yes, I am a graduate student
• Yes, I am a senior
• Yes, I am a junior
• Yes, I am a sophomore
• Yes, I am a freshman
• No, I am not a UIW student
• * Are you eligible for Financial Aid and approved to participate in the Federal Work Study program?
  • yes
  • no
  • I don't know