Estimating & Project Admin Assistant - Portland

Goodfellow Bros.; Portland (OR); On-site; USD 43,000 - 56,000; Full time

Benefits offered by this job

Employee Stock Ownership Plan (ESOP)

401(k) + Profit Sharing

Wellness Incentives

Employee Referral Bonuses

Medical, Dental & Vision Insurance

Paid Time Off (PTO)

Parental & Family Leave

Disability & Life Insurance

Training & Career Growth

Perks & Community Programs

Job summary

Goodfellow Bros. (GBI) seeks a Project/Estimating Assistant in Portland, OR. This role provides admin support across the region, focusing on assisting the Estimating Department and project teams in a fast-paced environment.

The ideal candidate is highly organized, detail-oriented, and capable of clear written and verbal communication, with experience in bid prep, CRM, and project documentation. Join a long‑standing, family‑owned contractor offering a competitive rewards package.

Qualifications

• 2 years of project administrative experience with database and Excel entry.
• Candidates must have the legal right to work in the US without employer sponsorship.
• High School Graduate or GED; Associate's degree preferred.

Responsibilities

• Download, organize, and maintain bid documents and related materials.
• Prepare bid documents, bonds, and supporting materials for proposals.
• Maintain estimating information and CRM records.
• Solicit and track quotes from subcontractors, suppliers, and service providers.
• Assist with pre-qualifications, bids, RFPs, and SOQs.
• Support preparation of marketing materials, proposals, and closeout documents.
• Create and maintain job folders, spreadsheets, databases, and project records.
• Maintain project information in Vista.
• Coordinate project setup and billing with teams and Estimators.
• Prepare and submit monthly customer billings with schedules and documentation.
• Support AR by obtaining lien waivers and keeping receivables under 60 days.
• Enter and maintain change orders in Vista.
• Coordinate subcontract pay applications with project teams.
• Provide additional administrative support as needed.

Skills

Verbal communication

Written communication

Project administration

Multitasking

Education

High School Diploma or GED

Associate's degree preferred

Tools

MS Excel

Vista

Procore

SAP Ariba

Oracle

Adobe InDesign

Outlook

Job description

Goodfellow Bros. (GBI) seeks a Project/Estimating Assistant in Portland, OR. This role provides admin support across the region, focusing on assisting the Estimating Department and project teams in a fast-paced environment.

The ideal candidate is highly organized, detail-oriented, and capable of clear written and verbal communication, with experience in bid prep, CRM, and project documentation. Join a long‑standing, family‑owned contractor offering a competitive rewards package.