Estimating & Bid Administration Specialist

TMG Construction Corporation; Richmond (VA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health benefits

401k match

Paid time off

Professional development

Job summary

TMG Construction Corporation is seeking a Proposal Administrator to coordinate the bidding process for life cycle of opportunities, from invitation receipt to bid submission. This role supports the entire office and reports to the Secure Estimating Department Manager, ensuring timely, accurate data and communication across teams.

The role emphasizes scheduling, data entry, Microsoft Teams collaboration, and buildingConnected bid distribution while working across multiple software platforms.

Qualifications

• Min 2-5 years of experience in administration in the construction industry preferred but not required, or a Bachelor's degree.
• Demonstrated experience administering and supporting a department or team.
• Must be able to lift and handle 50-pound objects.
• Must be fully mobile and capable of walking job sites, climbing ladders and stairs to inspect work.
• Detail-oriented with the ability to organize schedules, filing, and communications.
• Proficiency with spreadsheets, email, and other software used in the construction industry.

Responsibilities

• Receive new bidding opportunities and merge documents into the system.
• Administrate and maintain bidding pipeline calendars throughout the bid lifecycle.
• Maintain collaborative spaces through Microsoft Teams and encourage user participation.
• Set up and maintain BuildingConnected environment for bid distribution to subs.
• Support outsourcing by contacting subcontractors to solicit bids and pre-qualify major subs.
• Arrange and participate in bid meetings and prepare bid binders.
• Data entry to support bid management across platforms.
• Assist with general office admin and ensure supplies and facilities are in order.
• Coordinate with Project Management and IT teams as needed.
• Act as on-site liaison for minor IT issues and administrative needs.

Skills

MS Office

Collaboration tools

Scheduling

Data entry

Communication

Organization

Education

Bachelor's degree in related field

Tools

BuildingConnected

Microsoft Teams

Outlook

Job description

TMG Construction Corporation is seeking a Proposal Administrator to coordinate the bidding process for life cycle of opportunities, from invitation receipt to bid submission. This role supports the entire office and reports to the Secure Estimating Department Manager, ensuring timely, accurate data and communication across teams.

The role emphasizes scheduling, data entry, Microsoft Teams collaboration, and buildingConnected bid distribution while working across multiple software platforms.