Estimating & Bidding Coordinator

TMG Construction; Richmond (VA); On-site; USD 55,000 - 85,000; Full time

Job summary

TMG Construction seeks an Estimating Administrator to oversee the bidding process from initial identification to bid submission and provide office-wide administrative support.

Key duties include managing bid invitations, updating schedules, coordinating with subcontractors, and maintaining data systems; the role also supports IT and project management teams on-site. This position requires organization, readiness to work across departments, and strong communication skills.

Qualifications

• Bachelor's degree or 2–5 years of admin experience in the construction industry preferred.
• Demonstrated experience administering and supporting a department or team.
• Proficiency with spreadsheets, email, and other software used in the construction industry.

Responsibilities

• Receive new bidding opportunities through email and merge documents into TMG's system.
• Administrate and maintain bidding pipeline calendars throughout a bid's lifecycle.
• Administrate and maintain collaborative spaces through Microsoft Teams and encourage user participation.
• Set up and maintain Building Connected Environment for bid distribution to subcontractors.
• Support outsourcing by contacting subcontractors to generate bid interest and pre-qualify major subs.
• Arrange, participate in, and implement bid meetings as directed for the team.
• Data entry to support TMG's and third-party software platforms for bid management.

Skills

Administration

Construction admin

MS Office

Data entry

Communication

Education

Bachelor's degree

Tools

Microsoft Teams

Building Connected Environment

Outlook

Job description

TMG Construction seeks an Estimating Administrator to oversee the bidding process from initial identification to bid submission and provide office-wide administrative support.

Key duties include managing bid invitations, updating schedules, coordinating with subcontractors, and maintaining data systems; the role also supports IT and project management teams on-site. This position requires organization, readiness to work across departments, and strong communication skills.