Estimating Administrator

TMG Construction Corporation; Richmond (VA); On-site; USD 42,000 - 66,000; Full time

Benefits offered by this job

Health benefits

401k match

Paid time off

Professional development

Job summary

TMG Construction Corporation is seeking a Proposal Administrator to coordinate the bidding process for life cycle of opportunities, from invitation receipt to bid submission. This role supports the entire office and reports to the Secure Estimating Department Manager, ensuring timely, accurate data and communication across teams.

The role emphasizes scheduling, data entry, Microsoft Teams collaboration, and buildingConnected bid distribution while working across multiple software platforms.

Qualifications

• Min 2-5 years of experience in administration in the construction industry preferred but not required, or a Bachelor's degree.
• Demonstrated experience administering and supporting a department or team.
• Must be able to lift and handle 50-pound objects.
• Must be fully mobile and capable of walking job sites, climbing ladders and stairs to inspect work.
• Detail-oriented with the ability to organize schedules, filing, and communications.
• Proficiency with spreadsheets, email, and other software used in the construction industry.

Responsibilities

• Receive new bidding opportunities and merge documents into the system.
• Administrate and maintain bidding pipeline calendars throughout the bid lifecycle.
• Maintain collaborative spaces through Microsoft Teams and encourage user participation.
• Set up and maintain BuildingConnected environment for bid distribution to subs.
• Support outsourcing by contacting subcontractors to solicit bids and pre-qualify major subs.
• Arrange and participate in bid meetings and prepare bid binders.
• Data entry to support bid management across platforms.
• Assist with general office admin and ensure supplies and facilities are in order.
• Coordinate with Project Management and IT teams as needed.
• Act as on-site liaison for minor IT issues and administrative needs.

Skills

MS Office

Collaboration tools

Scheduling

Data entry

Communication

Organization

Education

Bachelor's degree in related field

Tools

BuildingConnected

Microsoft Teams

Outlook

Job description

Responsibilities encompass the administration and coordination of bidding opportunities typically valued in the $1m to $20m range, occasionally higher. TMG’s Proposal Administrator reports to TMG’s Secure Estimating Department Manager. Their efforts are to provide dedicated administration of the bidding process from initial identification to bid submission for projects that TMG pursues. In addition, this position provides administrative support to the entire office function.

Scope of the Capital Project Estimating Administrator Position

Assist in all aspects of administering the bidding process for the life cycle of a bidding opportunity. Receive bid invitations and documents and enter critical information like timeline requirements for bid due dates and time, manage the team's bidding Outlook calendar, marshal all communications to the appropriate team members, and keep all data systems current with up-to-date information. Additionally, help in the outsourcing effort by making phone calls to subcontractors to solicit their bids and pre-qualification of the subcontractors. Support the general office administrative functions.

Essential Functions Of The Estimating Administrator Position

Working knowledge of several disciplines and platforms, such as clerical and schedule organization, MS Office software, and collaborative software environments. Good analytical skills and the ability to effectively use a variety of collaborating, scheduling, and reporting software tools. The ability to effectively communicate key information, deliverables, and deadlines for projects with management, subcontractors, customers, and peer groups. Excellent organizational skills and responsiveness.

Responsibilities

• Receive new bidding opportunities through email and merge the documents completely into TMG’s system software.
• Administrate and maintain the bidding pipeline calendars throughout the lifecycle of a bid (dates will often change)
• Administrate and maintain collaborative spaces through Microsoft Teams and encourage user participation.
• Set up and maintain Building Connected Environment for bid distribution to subcontractors.
• Support the outsourcing efforts by identifying and calling subcontractors to generate interest in participating in the bid. Pre-qualify major subcontractors.
• Arrange, participate in, and implement bid meetings as directed for the team.
• Create virtual Bid Binders.
• Data Entry to support TMG’s and third-party software platforms for effective bid management.
• Occasional research required bidding specifications from provided documents to identify and solicit pricing from vendors.
• Ensure the office is maintained professionally and cleanly while being fully stocked with needed supplies.
• Keep printers, copiers, and plotters in good working order. Schedule maintenance on these items as needed.
• Check and distribute mail daily, be the point of contact for visitors, and make arrangements for meetings.
• Prepare packages for FedEx shipments.
• Maintain an awareness of the TMG Capital Project team’s schedules to be able to respond to phone calls and visitors' needs accordingly.
• Provide assistance to the TMG IT department and act as the on-site liaison for minor IT issues.
• Be a resource for the administrative needs of the Project Management Team in addition to the Estimating Team.

Minimum Qualifications

• Min 2-5 years of experience in administration in the construction industry preferred but not required, or a Bachelor's degree.
• Demonstrated experience administering and supporting a department or team.
• A solid working knowledge of management software with an emphasis on collaborative environment software.
• Must be able to lift and handle 50-pound objects;
• Must be fully mobile and capable of walking job sites, climbing ladders and stairs multiple times daily to inspect work, direct subcontractors and TMG’s own field forces, and assure safety and quality control;
• Must have a clean driving record to facilitate getting materials from suppliers when necessary.
• Detail-oriented with a demonstrated ability to organize and manage schedules, filing, and communications;
• Proficiency with spreadsheets, email, and other software used in the construction industry.
• Knowledge of the construction industry is a plus, but not required.

1 A grace period of up to six months may be allowed to obtain stated credentials.

• TMG provides a mix of voluntary and company-paid health and welfare benefits, vacation, sick and holiday paid time off, a 401k match, and we fully support training and professional growth.

TMG Construction provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.