Estimating Assistant

ArchGrille; New York (NY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Year-end bonus

Transit check

Voluntary benefits

Job summary

Architectural Grille, a Division of Giumenta Corporation, in Brooklyn, NY, is seeking an entry-level Estimating Assistant to support the estimating team with day-to-day administrative tasks. This role provides foundational experience in estimating processes and customer interactions.

You'll review documents, enter quotes into Salesforce, and assist with sample tracking and marketing fulfillment. The position offers room to grow within a family-owned manufacturing environment.

Qualifications

• Experience in building and construction industry preferred.
• Proficient in Excel, Word and Outlook.
• 1 year of Salesforce preferred.
• Friendly, helpful, confident and engaging personality.
• Basic administration and customer service skills.
• Strong communication and interpersonal abilities.
• Ability to adapt to change.

Responsibilities

• Review scanned documents to confirm data entered correctly.
• Process insurance requests from clientele.
• Enter quote requests into Salesforce as needed.
• Provide backup to reception and assist walk-ins.
• Contact clients to obtain information needed.
• Maintain sample inventory and fulfillment.
• Assist with follow-up to clients when requested.
• Ensure high levels of customer satisfaction through service.

Skills

Excel

Word

Outlook

Salesforce

Interpersonal skills

Communication

Team player

Tools

Salesforce

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

We are seeking a full time Estimating Assistantto provide support to the estimating team. This position is an entry level position into the estimating department and includes day-to-day administrative activities and tasks.

Description:

Architectural Grille, a Division of Giumenta Corporation, located at 42 Second Avenue, Brooklyn, NY, 11215 is a family owned and operated manufacturing company that has been in business since 1945.

We are seeking a full time Estimating Assistanttoprovide support to the estimating team. This position is an entry level position into the estimating department and includes day-to-day administrative activities and tasks.

Duties/Responsibilities:

Administrative Duties

• Review scanned documents to confirm data entered correctly
• Process insurance requests received from clientele
• Send exception reports to the sales team for orders as requested
• Set up accounts, enter quote requests into salesforce as needed
• Provide backup to reception as needed including assisting walk-in in clients, clients picking up orders, answering phones, checking voicemail, data entry as needed
• Assist in contacting clients to obtain more information needed
• Assist in cleaning up duplicate account data as needed
• Assist with Follow up to clients when requested
• Ensure high levels of customer satisfaction through excellent customer service
• Additional projects as requested

Sample/Marketing Kit - Tracking and Fulfillment

• Enter and fulfill sample requests from clientele. This will include data entry in salesforce, fulfillment of physical samples requests, providing tracking information, and follow-up to clientele
• Maintain sample inventory and replenishment including in showroom
• Maintain inventory, replenishment, and fulfillment of marketing kits as needed
• Label samples as needed
• Print labels for samples and stock as needed

Qualifications/Requirements:

• Previous experience within the building and construction industry preferred
• Microsoft Excel, Microsoft Word, Microsoft Outlook
• 1 year of Salesforce preferred
• Friendly, helpful, confident, and engaging personality
• Basic administration skills
• Basic understanding of customer service practices
• Solid communication and interpersonal skills
• Problem sensitivity and creative thinking
• Neat and organized
• Ability to work in a team atmosphere
• Ability to communicate in a clear and concise manner to achieve the intended objective
• Ability to adapt to change

Working Conditions:

• Manual dexterity to handle samples / collateral / items
• May have to carry heavy items
• Near vision which is the ability to see things at close range
• Eyes may be strained during the day

Americans with Disabilities Specifications:

The physical demands described herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Pay Scale:

TBD

Bonus Bucket:

(depends on hourly pay)

Introductory Period / Evaluation:

90 Days

Accrue PTO:

Immediate

Paid Holidays:

30 Days

Performance Review:

180 Days

Paid Time Off (PTO):

• Beginning 1/1 after completion of six (6) months: 10 PTO's
• Beginning 1/1 after completion of two (2) years: 12 PTO’s
• Beginning 1/1 after completion of three (3) years: 13 PTO’s
• Beginning 1/1 after completion of four (4) years: 14 PTO’s
• Beginning 1/1 after completion of five (5) years: 15 PTO’s
• Beginning 1/1 after completion of six (6) thru nine (9) years: 20 PTO’s
• Beginning 1/1 after completion of ten (10) years plus: 25 PTO’s
• Bank up to 5 PTO’s per year

After One Year:

• Ability to contribute to the company 401(k) plan
• Safe Harbor Plan up to 3% of your salary
• Payroll Sharing Plan

Other Opportunities:

• Year-end performance bonus (if warranted)
• Annual Increase (if warranted)
• Transit Check
• Voluntary Benefits from Extensis (Dental Plan, Vision Plan, Short Term Disability, Beyond Perks, Term Life Insurance, Flexible Spending, Long Term Disability, Credit Union, Group Home/ Auto Insurance, Critical Illness Insurance, Pet Benefit Plan, Section 529 College Savings, Pre-paid Legal Services and Aflac)