Estimating Admin | Project Coordination Specialist

Heritage Flooring; Boynton Beach, Northern (FL, KY); Hybrid; USD 42,000 - 56,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Paid Holidays and Time Off

401(k) Plan with company matching

Job summary

Artisan Design Group in the United States is seeking a Specialties Estimating Administrator to provide administrative and coordination support to the Specialties Estimating team, handling bid and project documentation and ensuring timely communication between Estimating and Operations.

This in-office role requires strong attention to detail, organization, follow-through, and the ability to manage multiple priorities in a fast-paced residential construction environment.

Qualifications

• High school diploma or GED required.
• 1–3 years of administrative, estimating, construction, project coordination, or related experience preferred.
• Experience working in a construction, homebuilding, flooring, or related industry is preferred.
• Proficiency in Microsoft Office, including Microsoft Excel.
• Strong written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and prioritize multiple tasks in a deadline-driven environment.
• Ability to work effectively with employees at various levels of the organization.
• Strong follow-up skills and ability to identify and resolve administrative issues.
• Comfortable working with numbers, spreadsheets, and detailed documentation.
• Ability to learn and effectively use company systems and software.

Responsibilities

• Prepare, organize, and distribute documentation associated with bids and estimates prepared by the Specialties Estimating team.
• Assist with the preparation of information and documentation needed to transition awarded projects from Estimating to Operations.
• Review documentation for completeness and accuracy and follow up on missing or incomplete information.
• Serve as an administrative liaison between the Specialties Estimating team and Operations to support timely communication and transfer of information.
• Maintain organized electronic and physical files related to bids, estimates, projects, and supporting documentation.
• Enter, update, and maintain information in company systems, databases, and spreadsheets.
• Provide administrative support to Specialties Estimators, including gathering information, preparing reports, organizing documentation, and tracking outstanding items.
• Assist with tracking bids, awarded projects, and other estimating activities as directed by the Estimating Manager.
• Communicate with internal departments to obtain information and resolve administrative or documentation-related issues.
• Assist with identifying discrepancies, missing information, or potential issues that may delay the transition of projects into Operations.
• Prepare and maintain reports and spreadsheets as requested by the Estimating Manager.
• Support the Estimating Manager with administrative tasks, special projects, and process improvement initiatives.
• Maintain confidentiality of company, customer, builder, and project information.
• Maintain regular and reliable attendance.
• Work effectively in a team environment.
• Perform other duties as assigned.

Skills

Administrative experience

Attention to detail

Communication skills

Multitasking

Education

High school diploma or GED

Tools

Microsoft Excel

Microsoft Office

Job description

Artisan Design Group in the United States is seeking a Specialties Estimating Administrator to provide administrative and coordination support to the Specialties Estimating team, handling bid and project documentation and ensuring timely communication between Estimating and Operations.

This in-office role requires strong attention to detail, organization, follow-through, and the ability to manage multiple priorities in a fast-paced residential construction environment.