Estimating Coordinator

Design and Production Incorporated; Lorton (VA); On-site; USD 45,000 - 60,000; Full time

Job summary

Design and Production Incorporated is seeking an Estimating Coordinator to provide administrative and project support for museum exhibit projects. The role involves collaborating across departments and managing detailed project data to ensure accurate cost estimates.

The ideal candidate has 2 years of relevant experience, demonstrates high attention to detail, and is proficient in Microsoft Office. This position offers the opportunity to be part of a creative environment in the museum building industry.

Qualifications

• 2 years of administrative, project coordination or estimating support experience.
• Strong organizational and time management skills.
• High attention to detail and data accuracy.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong communication skills and ability to work across multiple teams.

Responsibilities

• Assist the Project Estimator in preparing cost estimates for museum exhibit projects.
• Gather and organize project data, including drawings, specifications, and scope details.
• Maintain estimating documents, templates, and cost databases.
• Coordinate with production, purchasing and project management teams.
• Compile and format estimate packages and reports in coordination with Project Estimator.

Skills

Organizational skills

Time management

Attention to detail

Communication skills

Proficiency in Microsoft Office

Job description

Design and Production Incorporated is a renowned builder of museum experiences, offering a comprehensive range of specialty services for museums and high-profile institutions. D&P’s expertise lies in prefabrication consulting, project management, exhibit engineering, detailing, prototyping, installation, media, and lighting systems. Projects are custom, large scale, complex, multi-year experiences.

What We’re Looking For

The Estimating Coordinator provides administrative and project support to the Project Estimator for museum exhibit projects. This role works cross-functionally with fabrication, operations, and external vendors to gather, organize, and track information needed to develop accurate and timely project estimates. You must be highly organized, detail-oriented and comfortable managing multiple inputs in a collaborative, creative environment.

What You’ll Be Doing

Project & Estimation Support

• Assist the Project Estimator in preparing cost estimates for museum exhibit projects
• Gather and organize project data, including drawings, specifications, and scope details
• Maintain estimating documents, templates and cost databases
• Track estimate progress, deadlines and submission milestones

Cross Department Collaboration

• Coordinate with production, purchasing and project management teams to collect required inputs
• Follow up on outstanding information to ensure completeness and accuracy of estimates
• Facilitate communication between departments to clarify scope, materials and labor

Documentation & Data Management

• Compile and format estimate packages and reports in coordination with Project Estimator
• Maintain version control and organized digital file structures
• Assist with vendor outreach to obtain pricing, quotes and lead times
• Enter and update cost information in estimating systems or spreadsheets

Administrative Support

• Help improve estimating workflows and documentation standards
• Support scheduling of estimating reviews and internal meetings
• Assist with post-project cost tracking and reconciliation

What We’re Looking For In Your Resume

• 2 years of administrative, project coordination or estimating support experience
• Strong organizational and time management skills
• High attention to detail and data accuracy
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong communication skills and ability to work across multiple teams

Design and Production Incorporated is an Equal Opportunity Employer – All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law. Design and Production Incorporated is an E-Verify Employer.