Estimating Admin -Specialties

Heritage Carpet & Tile LLC; Boynton Beach (FL); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Insurance (Medical,Prescription

Life Insurance

Paid Holidays and Time Off

401(k) Plan with company matching

Job summary

Artisan Design Group (ADG) is seeking a Specialties Estimating Administrator to provide administrative and coordination support for the Specialties Estimating team. The role focuses on organizing bid and project documentation and ensuring timely communication between Estimating and Operations in a fast-paced residential construction environment.

This is an in-office position in Boynton Beach, FL. Responsibilities include preparing bid materials, supporting transition of awarded projects,

Qualifications

• High school diploma or GED required.
• 1–3 years of administrative/estimation or project coordination experience preferred.
• Experience in construction, homebuilding, flooring, or related industry preferred.
• Proficiency in Microsoft Excel.

Responsibilities

• Prepare, organize, and distribute bid and estimate documentation.
• Assist with transition of awarded projects from Estimating to Operations.
• Maintain organized files and update company systems and spreadsheets.
• Provide administrative support to the Estimating Manager, including reports and tracking.
• Communicate with internal departments to resolve issues.

Skills

Microsoft Excel

Written communication

Verbal communication

Organizational skills

Attention to detail

Multitasking

Teamwork

Education

High school diploma or GED

Tools

Microsoft Office Suite

Job description

Description

COMPANY OVERVIEW

Artisan Design Group – or ADG – is a leading supply chain partner to homebuilders throughout the United States. Over 3,000 ADG employees operating out of 135 facilities in 25 states provide a full range of design, procurement, and installation services along with products from the top manufacturers of flooring, cabinets, and countertops. Formed in 2016 by the merging of two industry leaders, ADG then acquired over 20 additional companies – each a leader in the geography it serves. We are the premier interior finishings organization in the United States. Our expansive trajectory has been rapid, and we continue to experience explosive growth, thanks to our dedication to high quality work.

JOB SUMMARY

The Specialties Estimating Administrator provides administrative and coordination support to the Specialties Estimating team and assists with the transition of projects from estimating into operations. This position is responsible for preparing, organizing, maintaining, and distributing bid and project documentation while ensuring accurate and timely communication between Estimating and Operations.

The role requires strong attention to detail, organization, follow-through, and the ability to manage multiple priorities in a fast-paced residential construction environment.

This is an in office position.

ESSENTIAL DUTIES AND RESPONSIBILITIES

• Prepare, organize, and distribute documentation associated with bids and estimates prepared by the Specialties Estimating team.
• Assist with the preparation of information and documentation needed to transition awarded projects from Estimating to Operations.
• Review documentation for completeness and accuracy and follow up on missing or incomplete information.
• Serve as an administrative liaison between the Specialties Estimating team and Operations to support timely communication and transfer of information.
• Maintain organized electronic and physical files related to bids, estimates, projects, and supporting documentation.
• Enter, update, and maintain information in company systems, databases, and spreadsheets.
• Provide administrative support to Specialties Estimators, including gathering information, preparing reports, organizing documentation, and tracking outstanding items.
• Assist with tracking bids, awarded projects, and other estimating activities as directed by the Estimating Manager.
• Communicate with internal departments to obtain information and resolve administrative or documentation-related issues.
• Assist with identifying discrepancies, missing information, or potential issues that may delay the transition of projects into Operations.
• Prepare and maintain reports and spreadsheets as requested by the Estimating Manager.
• Support the Estimating Manager with administrative tasks, special projects, and process improvement initiatives.
• Maintain confidentiality of company, customer, builder, and project information.
• Maintain regular and reliable attendance.
• Work effectively in a team environment.
• Perform other duties as assigned.

REQUIREMENTS

EDUCATION, EXPERIENCE & QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• High school diploma or GED required.
• One to three years of administrative, estimating, construction, project coordination, or related experience preferred.
• Experience working in a construction, homebuilding, flooring, or related industry is preferred.
• Proficiency in Microsoft Office, including Microsoft Excel.
• Strong written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to work independently and prioritize multiple tasks in a deadline-driven environment.
• Ability to work effectively with employees at various levels of the organization.
• Strong follow-up skills and ability to identify and resolve administrative issues.
• Comfortable working with numbers, spreadsheets, and detailed documentation.
• Ability to learn and effectively use company systems and software.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Ability to sit and work at a computer for extended periods.
• Ability to frequently use a computer, keyboard, telephone, and other standard office equipment.
• Ability to occasionally lift or move office materials and files.
• Ability to move throughout an office or facility as needed to perform job responsibilities.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Primarily an office environment.
• Regular interaction with employees and internal departments.
• May occasionally require working in warehouse, construction, or other operational areas.
• May occasionally be exposed to hot or cold temperatures when working in operational areas.
• General working conditions are consistent with a fast-paced business and residential construction environment.

OUR BENEFITS

• Health Insurance (Medical, Prescription, Dental, and Vision)
• Life Insurance
• Paid Holidays and Time Off
• 401(k) Plan with company matching.

ADG is an equal opportunity employer and administers all personnel practices without regard to race, color, religious creed, sex, gender, age, ancestry, national origin, mental or physical disability or medical condition, sexual orientation, gender identity or expression, marital status, military or veteran status, genetic information, or any other category protected under federal, state, or local law.

We are committed to helping individuals with disabilities participate in the workforce and ensuring equal opportunity to apply and compete for jobs. If you need any assistance at any point in the application or hiring process due to a disability and you need an accommodation, please email [e-mail]. Please do not use this email address for any other questions. Only inquiries regarding accommodations will be addressed.