Estate & Special Proceedings Clerk

State of North Carolina - Judicial Branch; North Carolina; On-site; USD 37,000 - 61,000; Full time

Job summary

State of North Carolina - Judicial Branch is seeking a Deputy Clerk (S) in Wayne County Estates / Special Proceedings Division. The role focuses on assisting estates families and special proceeding customers by phone or at the front counter.

The position requires a high school diploma or equivalent and 3–5 years of estates experience preferred. Strong data entry, communication, and confidentiality are essential for accurate case processing and records management.

Qualifications

• Estate Clerks process decedent and guardianship estates according to North Carolina statutes.
• Primary responsibilities include processing applications for probate of wills and codicils, appointing personal representatives, guardians, trustees, and reviewing accounts.
• Ability to read and comprehend legal documents; interact with diverse people; explain rules and procedures clearly.

Responsibilities

• Process applications for probate of wills and codicils; appoint personal representatives for decedent estates, guardianships, and trustees.
• Administer oaths and set bonds for administrators; prepare letters of testamentary and guardianship; review annual and final accounts for accuracy.
• Issue notices and orders to personal representatives and legal counsel; maintain confidential records and assist estates families and special proceedings customers.

Skills

Active listening

Verbal communication

Written communication

Data entry accuracy

Multitasking

Education

High school diploma or equivalent

Tools

MS Word

Excel

Outlook

Job description

State of North Carolina - Judicial Branch is seeking a Deputy Clerk (S) in Wayne County Estates / Special Proceedings Division. The role focuses on assisting estates families and special proceeding customers by phone or at the front counter.

The position requires a high school diploma or equivalent and 3–5 years of estates experience preferred. Strong data entry, communication, and confidentiality are essential for accurate case processing and records management.