Deputy Clerk

Judicial Branch; Village of Chatham (NY); On-site; USD 19,000 - 30,000; Part time

Job summary

The North Carolina Judicial Branch is seeking a Deputy Clerk (S) to support the legal system by processing, controlling, and maintaining court records in Chatham County. The role involves courtroom duties, customer service, data entry, filing, and handling cash receipts.

Minimum education is a high school diploma; applicant must be at least 18 years old. Chatham County residents are preferred, and prior courthouse or law office experience is a plus.

Qualifications

• High school diploma or equivalent.
• Minimum of 18 years of age.
• Chatham County residents preferred.
• Experience in courthouse or law office is a plus.

Responsibilities

• Process cash receipts.
• Review, prepare, and process criminal and civil cases.
• Process cases and maintain case files in the courtroom.
• Establish and maintain case files for various docket items.
• Provide sensitive information to attorneys and officials.
• Administer estates and explain procedures to families.

Skills

Public interaction handling

Data entry

Reading legal documents

Microsoft Word

Microsoft Excel

Strong communication

Education

High school diploma or equivalent

Job description

Agency Clerk of Superior Court Division CSC Chatham Job Classification Title Deputy Clerk (S) Position Number 65043997 Grade JC01

About Us

DO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.

Description of Work

Salary Range: $18,702.00 - $30,251.00

This position is permanent, part time, 20 hours per week. The Office of the Clerk of Superior Court, Chatham County, is seeking a qualified individual to serve in the position of deputy clerk in the legal system of North Carolina by processing, controlling and maintaining documentation of court cases. As a deputy clerk, you may perform a variety of duties including working in the courtroom, providing customer service, data entry, typing, filing, cash receipting, multi-tasking, and an assortment of other tasks.

• Process cash receipts.
• Review, prepare, and process criminal and civil cases including misdemeanors, infractions, divorce, child custody, and juvenile cases.
• Process cases, produce records, and maintain case files in the courtroom during court sessions.
• Establish and maintain case files for adoptions, determinations of incompetency, foreclosures, motor vehicle liens, etc.
• Provide sensitive information for juvenile casework to attorneys, Guardians ad Litem (GAL), the Department of Social Services (DSS), and the Department of Public Safety (DPS).
• Administer estates of the deceased and explain procedures to family members and other authorized representatives.

Knowledge, Skills and Abilities/Management Preferences

• Knowledge of: NC general statutes; policies and procedures related to the local judicial district; juvenile proceedings; eWarrants; eCourts; Odyssey Enterprise Justice, and general office and clerical procedures.
• Skills in: basic math; active listening; managing a high volume of public interaction; effectively communicating both verbally and in writing; fast, accurate data entry; and MS Word, Excel, and Outlook.
• Ability to: read and comprehend legal documents; interact diplomatically with a diverse group of people; multi-task; adjust to unexpected events; meet deadlines; organize and manage files; work independently; maintain confidentiality; and provide procedural information without giving legal advice.

Supplemental and Contact Information

All NC Judicial Branch agencies are Equal Opportunity Employers.

The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.

Minimum Education and Experience

• High school diploma or equivalent.
• Minimum of 18 years of age.
• Chatham County residents preferred.
• Management prefers applicants with professional experience working in a courthouse or law office.

EEO Statement

The State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation.

The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.

North Carolina State Government Context

North Carolina State Government is one of the state’s largest employers, with over 76,000 employees all working toward a common goal: a safer and stronger North Carolina. We are a large organization comprised of various agencies, offices, and universities, each providing important public services.

Eligible state employees are entitled to comprehensive benefits, including a variety of leave options, professional development opportunities, insurance, and more. To learn more about the benefits of being a North Carolina state employee, visit the N.C. Office of State Human Resources' website. Permanent, temporary, and time-limited state government jobs can be found from the mountains to the coast. Find your next opportunity today!

State Application Resources/Frequently Asked Questions

Valuing Education and Experience: The State of North Carolina values the knowledge and experience of our jobseekers and current state employees. Approximately 91 percent of state job classifications allow experience to be substituted for education or do not require a post-secondary degree. Learn more about how you may qualify for a position through education or directly related experience, or a combination of both, with the Education and Experience Equivalency Guide.

All job postings close at 11:59pm the night before the End Date on the posting. Introduce yourself to our recruiters and we'll get in touch if there's a role that seems like a good match. If you are already a state employee, please search for jobs by clicking here.