Deputy Clerk / Estates Clerk

State of North Carolina - Judicial Branch; North Carolina; On-site; USD 37,000 - 61,000; Full time

Job summary

State of North Carolina - Judicial Branch is seeking a Deputy Clerk (S) in Wayne County Estates / Special Proceedings Division. The role focuses on assisting estates families and special proceeding customers by phone or at the front counter.

The position requires a high school diploma or equivalent and 3–5 years of estates experience preferred. Strong data entry, communication, and confidentiality are essential for accurate case processing and records management.

Qualifications

• Estate Clerks process decedent and guardianship estates according to North Carolina statutes.
• Primary responsibilities include processing applications for probate of wills and codicils, appointing personal representatives, guardians, trustees, and reviewing accounts.
• Ability to read and comprehend legal documents; interact with diverse people; explain rules and procedures clearly.

Responsibilities

• Process applications for probate of wills and codicils; appoint personal representatives for decedent estates, guardianships, and trustees.
• Administer oaths and set bonds for administrators; prepare letters of testamentary and guardianship; review annual and final accounts for accuracy.
• Issue notices and orders to personal representatives and legal counsel; maintain confidential records and assist estates families and special proceedings customers.

Skills

Active listening

Verbal communication

Written communication

Data entry accuracy

Multitasking

Education

High school diploma or equivalent

Tools

MS Word

Excel

Outlook

Job description

AgencyClerk of Superior CourtDivisionCSC WayneJob Classification TitleDeputy Clerk (S)Position Number60004726GradeJC01About UsDO YOUR CAREER JUSTICE! Each and every day, North Carolina's courts help provide safety for our communities, prosperity for our economy, and protection for the rights, liberties, and freedoms that sit at the foundation of our state and federal constitutions. Consider an exciting and rewarding career with us and join the more than 7,000 elected officials and employees who make up our workforce and help us ensure that justice is administrated without favor, denial, or delay.Description of WorkSALARY RANGE: $37,404.00 - $60,502.00The Office of the Clerk of Superior Court, Wayne County, is seeking a qualified individual to serve in the position of Deputy Clerk in the legal system of North Carolina in the Estates / Special Proceedings Division. Employee will focus on assisting Estates families and Special Proceeding customers by phone or at the front counter.Knowledge Skills and Abilities/Management PreferencesEstate Clerks process decedent and guardianship estates according to North Carolina statutes. Primary responsibilities including processing applications for probate of wills and codicils, appointing personal representatives for decedent estates, guardianships, trustees, collectors, and allowances; preparing letters of testamentary, administration, and guardianship; administering oaths and setting bonds for administrators and guardians; reviewing annual and final accountings for accuracy; issuing Notices and Orders to personal representatives and legal counsel.Estate Clerks require an ability to read and understand the statutes and procedures for estate administration and record keeping, an understanding of basic accounting, strong attention to detail, and the ability to make timely decisions with accuracy. Estate Clerks meet with attorneys, representatives of other agencies, and the public and must be able to tactfully and diplomatically explain rules, policies, and procedures.New hires may be paid above the minimum rate depending on education and experience in a North Carolina Clerk of Superior Court office.Knowledge, Skills and Abilities / Competencies:Knowledge of: NC general statutes; policies and procedures related to the local judicial district; civil proceedings and the Civil Case Processing System (VCAP); juvenile proceedings; Juvenile Case Tracking/Scheduling System (JWISE); eWarrants; eCourts; Odyssey Enterprise Justice, and general office and clerical procedures.Skills in: basic math; active listening; managing a high volume of public interaction; effectively communicating both verbally and in writing; fast, accurate data entry; and MS Word, Excel, and Outlook.Ability to: read and comprehend legal documents; interact diplomatically with a diverse group of people; multi-task; adjust to unexpected events; meet deadlines; organize and manage files; work independently; maintain confidentiality; and provide procedural information without giving legal advice.Supplemental and Contact Information:INSTRUCTIONS:Applicants must complete an on-line application by clicking the above APPLY link. Mailed or faxed applications will not be accepted.Before applying, please read the Online Employment Application Guide for instructions on creating your profile and applying for specific postings.It is important your application includes all of your relevant education and work experience and that you answer all questions associated with the application to receive proper credit. Résumés are not accepted in lieu of fully completed applications.*NOTE* Many job postings require certain documents be attached to an application. Verify your application is complete and uploaded documents are attached to your application before submitting it. Applications may not be altered after they have been submitted.All NC Judicial Branch agencies are Equal Opportunity Employers.The North Carolina Judicial Branch participates in E-Verify, an internet-based system that compares information from an employee's Form I-9, Employment Eligibility Verification, to data from the US Department of Homeland Security and Social Security Administration records to confirm employment eligibility.Charmaine LeeksNC Administrative Office of the CourtsHuman Resources Divisionhttp://www.nccourts.gov/about/about-judicial-branch/careersMinimum Education and ExperienceSome state job postings say you can qualify by an “equivalent combination of education and experience.” If that language appears below, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both. See the Education and Experience Equivalency Guide for details.Minimum Education and Experience Requirements:High school diploma or equivalent. Minimum of 18 years of age. Wayne County residents preferred.Management Preference*A background in customer service, estates/special proceedings, banking, accounting or legal experience is preferred.*Three - five years' experience in estates in either a clerk's office or law office/trust office or a law license with a year of practical experience or extensive banking or accounting experience. Management prefers applicants with professional experience working in a courthouse or law office.Attach cover letter and résumé.EEO StatementT he State of North Carolina is an Equal Employment Opportunity Employer and dedicated to providing employees with a work environment free from all forms of unlawful employment discrimination, harassment, or retaliation. The state provides reasonable accommodation to employees and applicants with disabilities; known limitations related to pregnancy, childbirth, or related medical conditions; and for religious beliefs, observances, and practices.Recruiter:Charmaine James LeeksEmail:[e-mail]