Estate Recovery Collections Specialist

State of Wisconsin; Madison (WI); Remote; USD 54,000 - 57,000; Full time

Job summary

The State of Wisconsin is seeking an Estate Recovery Collections Specialist to manage Medicaid recovery processes. This role offers remote work options, a competitive salary, and a robust benefits package including health plans and pension contributions.

Benefits

3.5 weeks of vacation

Top rated health plan options

Exceptional pension plan

Flexible work schedules

Well Wisconsin Wellness Program

Qualifications

• Experience with case management and maintaining detailed case files.
• Ability to explain complex information in various formats.

Responsibilities

• Researching and improving the Estate Recovery Section.
• Coordinating recovery claims and payments.

Skills

Case Management

Communication

Job description

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Introduction

The Department of Health Services (DHS). Division of Medicaid Services (DMS) is recruiting for a Estate Recovery Collections Specialist in the Bureau of Operations Management (BOM).

As an employee of the State of Wisconsin, you'll also have access to an amazing benefits package, including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time.
• Top rated health plan options starting at $42/month for single plans and $104/month for family plans, after 2 months of state service.
• Exceptional pension plan with a 6.95% employer match in 2025 with lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!
• Several flex spending accounts: medical, dependent care, commuter, parking and High Deductible Health Savings.
• A casual office atmosphere, flexible work schedules, and telework options depending on the position’s requirements.
• Well Wisconsin Wellness Program
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• Public Service Loan Forgiveness Program employer.

This position has the ability to work remotely up to 4 days per week and is headquartered at the Madison office location at 1 West Wilson Street. This schedule may vary based on training or operational need.

Position Summary

Responsibilities

As the Estate Recovery Collections Specialist, you will be responsible for researching, developing, operating and improving the Estate Recovery Section. Responsibilities include:

• Participating in program planning and policy settings along with the development of procedures.
• Coordinating recovery claims and payments as well as estate recovery processes to ensure that the Medicaid, BadgerCare Plus; non-Medicaid Family Care; Community Options Program; and the Wisconsin Chronic Disease Program recover the fullest amount practicable.

Salary Information

The starting salary is between $26.00 and $27.00 per hour (approximately between $54,000 and $56,100 per year), depending on qualifications, plus excellent benefits. A 12-month probationary period is required.

Pay for current or former state employees will be set based on the rules that apply to compensation for the applicable transaction. This position is classified as a Collections Specialist and is in pay schedule and range 07/04.

Job Details

All applicants who may be appointed to this position will be required to allow DHS to conduct a background check to determine whether the circumstances of any conviction may be related to the job being filled.

For positions that do allow remote working flexibility, working outside of Wisconsin or in bordering cities will not be allowed except in extremely limited circumstances due to the need to report to an office location in Wisconsin on short notice.

Employees must have access to secure high-speed internet for remote work option. Mileage reimbursement to the employee’s headquarter location is not provided. Remote work flexibility will be discussed in more detail during the interview process.

DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire.

Qualifications

Minimally qualified applicants will have both of the following:

• Experience with case management performing activities such as assessing and evaluating individual cases, establishing and maintaining detailed case files, documenting, etc.
• Experience explaining complex or controversial information when responding to in-person, telephone, or written inquiries, on topics such as policies and program requirements.

Well-qualified applicants will also have one or more of the following:

• Experience working with Medicaid programs such as BadgerCare Plus, long-term care programs, other public assistance programs, etc.
• Experience working in an estate recovery program.

Your letter of qualifications is limited to one (1) page and your resume is limited to one (1) page. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here.

How To Apply

Applying is easy! Click “Apply for Job” to start your application process. Sign in to your account or click “Register Now” to create an account before applying for the job. Follow the steps outlined in the application process and submit your application.

Helpful Information

• Once your application is submitted, no changes are allowed. Click “Save” to allow changes to your application as needed before submitting by the deadline.
• You may want to save a copy of the job posting for referencing after the deadline.
• Submitted materials will be evaluated by a panel of job experts according to the qualifications above.
• Please monitor your email for communications related to this position.
• Current or former permanent, classified, state employees must complete the online application process to be considered.
• If viewing through an external site, please apply directly at Wisc.Jobs.
• For technical assistance and general information, please see Frequently Asked Questions. For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Allyvia Vang in Human Resources at [e-mail].

DHS is an Equal Opportunity and Affirmative Action employer. Veterans are encouraged to apply. For complete information on Veterans’ hiring programs with the WI Department of Veteran’s Affairs, click here.

Deadline to Apply

The deadline to apply is 05/20/25 at 11:59 pm. Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am – 4:30 pm. Late or incomplete applications will not be accepted.