Estate Manager at MAHLER PRIVATE STAFFING Honolulu, HI

MAHLER PRIVATE STAFFING; Honolulu (HI); On-site; USD 200,000 - 250,000; Full time

Benefits offered by this job

Competitive compensation

Full insurance coverage

Relocation assistance

Short-term housing

Job summary

Mahler Private Staffing seeks an experienced Estate Manager for a Hawaii-based client. The role requires hands-on leadership of daily operations, housekeeping, maintenance, and event planning on a private estate.

You will coordinate trips and remodeling projects, manage vendors and budgets using QuickBooks, and ensure safety and compliance while maintaining hospitality standards. Regular 9-to-5 weekdays with relocation support for the right candidate.

Qualifications

• Bachelor’s degree in a related field with 5+ years of relevant experience.
• Proven leadership managing teams, vendors, and daily operations.
• Strong budgeting and resource planning abilities.
• Excellent written and verbal communication.
• Proficiency with QuickBooks, Microsoft Office, Apple products; secure communication tools.
• Valid driver’s license and clean driving record.
• Ability to lift up to 50 lbs and perform physical tasks.

Responsibilities

• Lead and manage the estate’s daily operations, including housekeeping, maintenance, and event planning.
• Plan and coordinate trips, moves, parties, and remodeling projects.
• Manage teams, vendors, and daily operations ensuring high standards of hospitality.
• Prepare and maintain budgets, manage bookkeeping using QuickBooks, and report financials.
• Ensure safety and compliance, including vehicle usage and secure communication tools.
• Work a schedule of 9:00am–5:00pm weekdays.

Skills

Leadership

Budgeting

Communication

Organization

Operations management

Education

Bachelor’s degree in related field

Tools

QuickBooks

MS Office

Excel

Word

Apple devices

Proton/Signal

Job description

Estate Manager

MAHLER PRIVATE STAFFING. Honolulu, HI.

Overview

Our clients, an executive couple with grown children, are building their dream retirement home, estimated to be completed in 2-3 years. The role seeks an experienced House, Estate, or Property Manager based in Hawaii or willing to relocate long‑term. The client has a history of long‑term employee partnerships with corporate and personal staff.

Responsibilities

• Lead and manage the estate’s daily operations, including housekeeping, maintenance, and event planning.
• Plan and coordinate trips, moves, parties, and remodeling projects.
• Manage teams, vendors, and daily operations ensuring high standards of hospitality.
• Prepare and maintain budgets, manage bookkeeping using QuickBooks, and report financials.
• Ensure safety and compliance, including vehicle usage, secure communication tools, and physical activities such as lifting up to 50lbs and frequent walking or bending.
• Work a schedule of 9:00am–5:00pm weekdays.

Qualifications

• Bachelor’s degree in a related field with at least five years of relevant experience.
• Proven leadership skills managing teams, vendors, and daily operations.
• Strong budgeting, resource planning, and goal‑setting abilities.
• Excellent written and verbal communication and top‑notch organizational skills.
• Proficiency with QuickBooks, Microsoft Office (especially Excel and Word), Apple products, and secure communication tools such as Proton and Signal.
• A valid driver’s license, clean driving record, and safe driving habits.
• Physically capable of handling the varied demands of the role (lifting up to 50lbs, walking, bending, traveling on short notice).

Benefits

Competitive compensation of $200k–$250k depending on experience, full insurance coverage, relocation assistance for the right candidate, and short‑term housing.