Estate Manager

Express Employment Professionals - Cincinnati East; San Jose (CA); On-site; USD 125,000 - 155,000; Part time

Job summary

Estate Manager role in Saratoga, CA oversees daily operations of a luxury private estate, coordinating staff and vendors to ensure exceptional service while maintaining privacy.

The ideal candidate has 5+ years managing large private estates, strong project management, and confidentiality. A Bachelor's degree is preferred, with proficiency in calendars, SOPs, and maintenance tracking systems.

Qualifications

• Bachelor's degree preferred for the role.
• 5+ years of experience managing large private estates.
• Experience supervising household staff and vendors.
• Strong project management and leadership skills.

Responsibilities

• Oversee day-to-day operations and maintenance of a luxury private estate.
• Manage household staff, set performance standards and ensure service excellence.
• Coordinate vendors, contractors, and service providers (maintenance, landscaping, security).
• Monitor property readiness and maintenance schedules.
• Manage estate projects from planning through completion.
• Maintain issue tracking and project reporting.
• Protect household privacy and confidentiality in all operations and communications.

Skills

Project management

Leadership

Communication

Discretion

Staff supervision

Vendor management

Organizational skills

Confidentiality

Education

Bachelor's degree

Tools

Shared calendars

Task management tools

Business software

Job description

Estate Manager Job in Saratoga, CA | Private Estate Operations Manager | Direct Hire

Job Title: Estate Manager
Location: Saratoga, CA
Schedule: Part-Time or Full-Time
Position Type: Direct Hire Placement
Pay: Part-Time: $55.00-$72.00/hr | Full-Time: $125,000-$155,000 annually

About the Opportunity

An exclusive private estate in the San Jose metro area is seeking an experienced Estate Manager to oversee the daily operations of a luxury residential property. This role is responsible for ensuring the estate operates efficiently while maintaining exceptional service standards, managing staff and vendors, coordinating maintenance and projects, and protecting the privacy and confidentiality of the household. The ideal candidate is highly organized, proactive, professional, and experienced in managing high-end residential estates.

Duties

• Oversee day-to-day operations and maintenance of a luxury private estate.
• Manage household staff, establish performance standards, and ensure service excellence.
• Coordinate vendors, contractors, and service providers, including maintenance, landscaping, security, and specialty services.
• Monitor property readiness, recurring maintenance schedules, and operational priorities.
• Manage estate projects, repairs, upgrades, and operational improvements from planning through completion.
• Maintain systems for issue tracking, follow-up, quality control, and project reporting.
• Provide organized, solution-focused updates while exercising professionalism and discretion.
• Protect household privacy and ensure confidentiality in all operations and communications.

Requirements

• Bachelor's degree preferred.
• 5+ years of experience managing large private estates, luxury residences, or similar properties.
• Proven experience supervising household staff, vendors, and day-to-day estate operations.
• Strong project management, organizational, and leadership skills.
• Experience developing SOPs, checklists, schedules, tracking systems, and operational procedures.
• Proficiency with technology, shared calendars, task management tools, and business software.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to maintain strict confidentiality and professionalism at all times.
• Valid driver's license with a clean driving record and reliable transportation.
• Ability to pass comprehensive background screening and pre-employment requirements.
• Must be authorized to work in the U.S.

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