Estate Manager

Confidential Careers; Del Mar (CA); On-site; USD 175,000 - 225,000; Full time

Benefits offered by this job

Full benefits

Job summary

Confidential Careers is partnering with a private UHNW family in Southern California to recruit an experienced Estate Manager. The role is hands-on, detail-oriented, and requires overseeing several luxury residences, staff leadership, budgets, and vendor management.

The ideal candidate has 8–10 years in luxury residences or similar high-touch hospitality, strong organizational skills, and outstanding communication. Occasional travel and evenings/weekends may be required.

Qualifications

• 8–10 years of experience managing luxury residences or high-touch hospitality environments.
• Exceptional communication and strong management skills.

Responsibilities

• Oversee operation of multiple residences including household staffing, property maintenance, home systems, and vendors.
• Develop standards, protocols, and estate manuals; document systems and procedures across residences.
• Lead hiring, onboarding, and ongoing leadership of household staff; ensure accountability with a professional culture.
• Collaborate closely with principals to manage the operational picture and act personally when needed.

Job description

We are partnering with a private UHNW family seeking an experienced Estate Manager to oversee several residences in Southern California. This is a high-level, hands-on position for someone who is exceptionally detail-oriented, organized, proactive, and passionate about creating structure and maintaining private residences to the highest standards.

The Estate Manager will have broad responsibility for the overall operation of the residences, including household staffing and leadership, property maintenance, home systems, vendors and contractors, budgets, inventories, security, and ongoing projects. A significant part of the role will be establishing and refining household infrastructure, including creating comprehensive estate manuals, documenting systems and procedures, developing standards and protocols, and ensuring there are clear processes in place across each residence.

This person will also play an important role in evaluating household staffing needs, assisting with hiring and onboarding, establishing expectations, and providing ongoing leadership and management to household employees. They should be comfortable holding people accountable while maintaining a kind, respectful, and highly professional household culture.

The family is looking for someone who is very hands-on and naturally notices the details others may miss. This person should be an exceptional communicator and a strong manager who is highly organized, Type A, and always thinking several steps ahead. They should be equally comfortable managing the larger operational picture and stepping in personally when something needs attention.

The Estate Manager will work closely and collaboratively with the principals, who are involved and value strong communication and partnership.

The ideal candidate will have at least 8-10 years of experience managing luxury residences, private estates, or similarly high-touch hospitality environments and will bring strong operational judgment, financial acumen, discretion, and a genuine service mentality.

Location: Southern California, onsite with some travel as needed Compensation: $175,000-$225,000 Benefits: 100% employer-paid medical, dental, and vision coverage Schedule: Full-time with flexibility for occasional evenings, weekends, and holidays