Estate Manager

Career Group; Atherton (CA); On-site; USD 150,000 - 200,000; Full time

Benefits offered by this job

Work phone

Benefits & stipend

Job summary

Career Group in Atherton, CA is seeking an experienced Estate Manager to oversee day-to-day operations of two residential properties for a UHNW family. This fully onsite role requires discretion, organization, and a hands-on approach to coordinating staff, vendors, and construction projects.

You will communicate with principals, manage light events, and provide executive and personal assistant support as needed, including after-hours availability.

Qualifications

• 3-10 years of estate management or similar role in private households/UHNWs.
• Experience managing large-scale home construction/renovation projects is highly preferred.
• Strong organizational skills to manage multiple priorities and projects simultaneously.
• Tech-savvy with home systems and web-based tools.

Responsibilities

• Oversee day-to-day estate operations across two properties, ensuring upkeep and functionality.
• Manage new construction projects, coordinate vendors, pull permits, and work with contractors.
• Maintain property systems, manuals, and vendor relationships for efficient operations.
• Communicate with principals to align on daily priorities and provide end-of-day summaries.
• Collaborate with household staff to support smooth operations.

Skills

Estate management

Vendor management

Construction coordination

Discretion & professionalism

Communication with principals

multitasking

Tools

Savant

Job description

Estate Manager | Atherton, CA | $150,000 - $200,000

Prominent UHNW family is seeking a highly organized and proactive Estate Manager to support the day-to-day operations of their private residences in Atherton. This is an excellent opportunity to join a small, collaborative household team supporting a UHNW family. The role is primarily focused on estate management with occasional family and personal support. The ideal candidate is detail-oriented, tech-savvy, highly trustworthy, and thrives in a hands-on, fast-moving environment. This is a fully onsite position based in Atherton, CA.

What You’ll Do

• Oversee day-to-day estate operations across two residential properties, ensuring seamless upkeep, organization, and functionality.
• Manage a new construction project, including coordinating vendors, pulling permits, and partnering closely with contractors and external stakeholders.
• Maintain property systems, manuals, and vendor relationships to ensure efficient household operations.
• Communicate directly with principals to align on daily priorities, provide updates, and deliver end-of-day summaries.
• Collaborate with existing household staff (housekeepers, chef, etc.) to support smooth operations.
• Assist with light event coordination, including occasional family dinners or small gatherings.
• Provide light executive and personal assistant support as needed, stepping in when appropriate.
• Monitor and respond to urgent matters outside of standard hours, including limited weekend availability for high-priority needs.

What We’re Looking For

• 3-10 years of experience in estate management or a similar role within a private household or UHNW environment. UHNW vacation home/residences and high end construction experience will also be considered.
• Experience managing large-scale home construction or renovation projects is highly preferred.
• Strong organizational skills with the ability to manage multiple priorities and projects simultaneously.
• Tech-savvy with experience using organizational tools, web-based applications, and home systems (Savant experience preferred).
• High level of discretion, professionalism, and trustworthiness.
• Strong communication skills with the ability to interface directly with principals and vendors.
• Stable career history with solid tenure and excellent references.
• Must be based on the Peninsula or nearby
• Flexible and responsive, with willingness to be accessible for urgent needs outside standard business hours.

$150,000 - $200,000, depending on experience

• Benefits and stipend provided
• Company-provided work phone

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