Estate Management Assistant

Safehouse Security Solutions, Inc.; Los Angeles (CA); On-site; USD 33,000 - 36,000; Full time

Job summary

Safehouse Security Solutions, Inc. seeks an Estate Management Assistant in Los Angeles to oversee day-to-day care of client estates, supervise staff, and coordinate maintenance.

You will manage budgets and act as the primary liaison with contractors and service providers to ensure properties meet the highest standards. The role emphasizes discretion, organization, and a proactive approach to problem solving, with availability for evenings and weekends.

Qualifications

• Experience in estate management or private residences.
• Ability to supervise contractors and household staff.
• Strong organizational and communication skills.
• Absolute discretion, privacy is essential.
• Flexible availability, including evenings and weekends.
• Valid driver’s license and ability to pass background checks.

Responsibilities

• Oversee daily estate operations and housekeeping.
• Coordinate maintenance and repairs to keep estates in top condition.
• Serve as main contact for service providers; gather quotes and schedule work.
• Plan and run private events for high-profile clients.
• Manage operating budget and report on expenses.
• Handle scheduling, correspondence, and household inventories.

Skills

Estate management

Contractor supervision

Budgeting

Discretion

Organizational skills

Event coordination

Tools

Smart-home systems

Job description

Manage Luxury Estates For Some Of LA's Most Recognizable Names

Company Description

Safehouse Security Solutions protects the people, places, and moments that matter most to corporations, celebrities, and VIPs worldwide. Our services span across executive protection, event security, secure transportation and estate management. Every plan is tailored to the client's specific needs and risks. Wherever our clients go, from their homes to the world stage, our elite agents are there with precision and discretion.

The Role

As Estate Management Assistant, you'll report to the Estate Manager and share responsibility for the day-to-day care of our clients' estates. You'll help supervise staff, manage budgets, coordinate maintenance and repairs. Making sure each property is presented to the highest standard at all times. You'll also be the first point of contact for every contractor and service provider who comes through the gates.

What You'll Do

• Property management: Oversee daily estate operations, including housekeeping, groundskeeping and facilities
• Maintenance and repairs: Coordinate routine upkeep and repairs so the estate always stays in top condition
• Vendors and contractors: Serve as the main contact for service providers. You'll gather quotes, schedule and oversee work, and collect I-9s, NDAs and other required paperwork.
• Events: Help plan and run private events and gatherings for high-profile clients and guests
• Budget: Manage the estate's operating budget, track expenses and report on spending
• Admin and logistics: Handle scheduling, correspondence and household inventory

Who You Are

The ideal candidate is an ambitious, people-driven individual with a hands-on approach who runs a tight ship: highly organized, with immaculate attention to detail. They get ahead of problems before they happen, stay calm under pressure and ensure everything runs smoothly at all times. Service is second nature to them, and they know how to earn the trust of clients who expect the very best.

What You Bring

• Experience in estate management, private residences, luxury hospitality or property management.
• Confidence supervising contractors and household staff.
• Strong organization and communication skills.
• Absolute discretion. Our clients' privacy is everything.
• Flexible availability, including evenings and weekends.
• A valid driver's license and the ability to pass an extensive background check.

Nice to have

• Experience working with high-net-worth or high-profile households.
• Familiarity with smart-home and security systems.
• Bilingual in English and Spanish.

Why Safehouse

Get rare, behind-the-gates experience with some of LA's most recognizable clients, backed by a security firm trusted by high-profile individuals worldwide.

Position is Full Time

30 to 40 Hours and Pays Hourly to Start

Ranges from 24-26$

There is plenty of opportunity for growth and advancement for the right individual.