Estate and Probate Paralegal

AppleOne Employment Services; Miami (FL); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical/Dental/Vision/Life Insurance

401(k) Program

Paid time off and holidays

Downtown Miami onsite

No remote work

Job summary

Unknown Law Firm in Miami seeks an experienced Litigation Legal Assistant to support a busy Litigation Practice Group handling complex defense matters in Federal and State courts. This direct hire role is ideal for a polished bilingual legal professional who enjoys high-level litigation support, detailed case management, and close collaboration with attorneys.

The candidate should be organized, proactive, and comfortable supporting multiple attorneys in a fast-paced environment.

Qualifications

• 5+ years of Litigation Legal Assistant experience in a law firm.
• Defense litigation experience required; insurance defense backgrounds not considered.
• Bilingual in Spanish and English required.
• Experience supporting multiple attorneys with deadlines and namespace workflows.
• Strong knowledge of court rules, docketing, and billing processes.

Responsibilities

• Prepare, review, file pleadings, court filings, and other litigation documents.
• Calendar, deadline calculation, and monitor Federal and State court matters.
• Schedule hearings, depositions, meetings, and case-related activities.
• Manage electronic and physical case files, docketing, and records management.
• Coordinate with courts, clients, opposing counsel, vendors, and internal departments to ensure smooth case flow.
• Assist with attorney billing, narrative entries, billing edits, expense reporting, and reimbursements.

Skills

Bilingual Spanish/English

Calendar management

Document preparation

MS Office Pro

Tools

iManage

SmartTime

Aderant

Job description

Job Summary

A highly respected law firm in Miami is seeking an experienced Litigation Legal Assistant to support a busy Litigation Practice Group handling complex defense litigation matters in Federal and State courts. This direct hire opportunity is ideal for a polished, bilingual legal professional who enjoys high-level litigation support, detailed case management, and working closely with accomplished attorneys. This role offers long‑term stability, a collaborative team environment, and the opportunity to work within an established, professional law firm setting. The successful candidate will be organized, proactive, detail-oriented, and comfortable supporting multiple attorneys in a fast‑paced litigation practice. This is an excellent fit for someone seeking a career‑focused role with supportive leadership, strong team coordination, and meaningful exposure to sophisticated legal matters.

Key Responsibilities

• Prepare, review, proofread, and file pleadings, correspondence, court filings, and other litigation documents.
• Calculate, calendar, and monitor litigation deadlines for Federal and State court matters.
• Schedule hearings, depositions, meetings, appointments, and case‑related activities.
• Manage electronic and physical case files, including records management, case openings, docketing, and document organization.
• Coordinate with courts, clients, opposing counsel, vendors, and internal departments to support efficient case flow.
• Assist with attorney billing, narrative entry, billing edits, expense reporting, reimbursements, and special projects as assigned.

Compensation and Benefits

• Salary range: $70,000 to $80,000 per year.
• Exceptional candidates above the posted range may be considered based on experience and qualifications.
• Direct hire opportunity.
• Comprehensive benefits package.
• Medical, dental, vision, and life insurance.
• 401(k) program.
• Paid time off and paid holidays.
• Long‑term career growth opportunity.
• 100% onsite position in Downtown Miami.
• No remote or hybrid work available.

Required Qualifications and Skills

• Support attorneys through all phases of defense litigation matters in Federal and State courts.
• Manage litigation calendars, deadlines, filings, docketing, and case documentation.
• Coordinate attorney schedules, client communications, court communications, billing support, and administrative workflows.
• Maintain accurate case files while supporting multiple attorneys and competing deadlines.
• Minimum 5+ years of Litigation Legal Assistant experience within a law firm.
• Defense litigation experience is required.
• Candidates with predominantly insurance defense backgrounds will not be considered.
• Bilingual proficiency in Spanish and English is required.
• Experience supporting multiple attorneys simultaneously is required.
• Strong knowledge of court rules, litigation procedures, legal document processing, and deadline calculation.
• Experience with document preparation, electronic filing, docketing, case management, billing, expense management, and reimbursement processing.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience working with legal billing and case management systems.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• High attention to detail, strong follow‑through, professionalism, and discretion with confidential information.
• Must be able to work onsite full‑time in Miami, Florida.
• Candidates with an active Real Estate license are not eligible.

Preferred Qualifications

• Experience working within an AmLaw 200 or large regional law firm.
• Experience using iManage, SmartTime, and Aderant.
• Experience supporting high‑volume litigation practices.
• Experience working across billing, conflicts, records, and case intake departments.
• Proven ability to thrive in a fast‑paced legal environment.
• Stable employment history with demonstrated tenure in prior roles.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment‑qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.