Escrow Officer

escrow321; Irvine (CA); On-site; USD 85,000 - 110,000; Full time

Job summary

Escrow321 in Irvine, CA is seeking a dedicated Escrow Officer to manage files from opening to closing on-site. You will prepare and review instructions, coordinate with buyers, sellers, agents, lenders, and title companies, and ensure accuracy through every step of the transaction.

You will handle funding and disbursement, obtain payoffs, schedule signings, and maintain clear communication while adhering to regulatory requirements and company policies.

Qualifications

• Experience managing escrow files from opening to closing.
• Residential real estate transactions knowledge.
• Notary services capability or willingness to obtain notary commission.

Responsibilities

• Open, review, and manage escrow instructions.
• Coordinate with buyers, sellers, agents, lenders, and title companies.
• Ensure documents are accurate and complete; meet closing timelines.
• Handle funding and disbursement of escrow funds.
• Maintain compliance with company policies and regulatory requirements.

Skills

Escrow operations

Residential Real Estate

Customer service

Notary services

Attention to detail

Organization

Communication skills

Education

Real estate coursework / finance certification (beneficial)

Tools

Escrow software

Job description

Company Description

Escrow321 is a full-service escrow company serving Southern California, with offices in Temecula and Irvine. The team is composed of experienced professionals, including escrow officers with more than 40 years in the industry. Escrow321 handles a broad range of real estate transactions and is equipped to support both straightforward and complex closings. The company is known for its strong client focus and exceptional customer service, which distinguishes it within the regional escrow market. Escrow321 fosters a professional, supportive environment and looks forward to welcoming new team members.

Role Description

The Escrow Officer is a full-time, on-site role based in Irvine, CA. This position is responsible for managing escrow files from opening to closing, including preparing and reviewing escrow instructions, coordinating with buyers, sellers, agents, lenders, and title companies, and ensuring all documents are accurate and complete. Day-to-day tasks include handling funding and disbursement of escrow funds, obtaining and verifying payoffs, scheduling signings, and maintaining clear communication with all parties throughout the transaction. The Escrow Officer also ensures compliance with company policies, regulatory requirements, and industry best practices, while providing responsive, professional customer service. In addition, the role involves problem‑solving transaction issues, meeting closing timelines, and supporting a collaborative office environment.

Qualifications

• Demonstrated expertise in escrow operations, including managing escrow files and coordinating Closings.
• Experience with Residential Real Estate transactions and familiarity with related documentation and processes.
• Ability to perform Notary services or willingness to obtain notary commission, following applicable state requirements.
• Strong Customer Service skills, with a focus on clear communication, empathy, and timely follow-through.
• Knowledge of real estate, lending, and title practices; prior experience as an Escrow Officer or in a related escrow role preferred.
• High attention to detail, strong organizational skills, and the ability to manage multiple files and deadlines simultaneously.
• Proficiency with escrow and real estate transaction software, along with basic office technology skills.
• Ability to work on-site in Irvine, CA, collaborate effectively with team members, and maintain professional integrity and confidentiality.
• Relevant coursework or certification in real estate, escrow, or finance is beneficial.