Escrow closing manager

AlphaX RE Capital; Cupertino (CA); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) retirement plan

Complimentary daily lunches and snacks

Job summary

AlphaX RE Capital in Cupertino, CA is seeking an experienced Escrow & Closing Coordinator to manage active transactions from contract to close. You will coordinate with escrow officers, title companies, lenders, buyers, and internal teams to keep deals on track.

The role requires 3+ years in real estate transaction coordination or related fields, deep knowledge of purchase agreements, escrow processes, and closing statements. Strong communication and organization are essential.

Qualifications

• 3+ years of experience in real estate transaction coordination, escrow coordination, title, lending, or related roles.
• Strong understanding of purchase agreements, escrow processes, title, lender milestones, contingencies, and closing statements.
• Experience with national or regional homebuilders, new construction sales, or builder-side escrow/closing operations is preferred.

Responsibilities

• Manage active transactions from contract execution through close of escrow.
• Coordinate with escrow officers, title companies, lenders, buyer agents, and internal teams.
• Track escrow opening, deposits, loan milestones, appraisal, contingencies, document deadlines, signing, funding, and recording.
• Monitor closing timelines and identify potential delays.
• Maintain transaction status trackers, closing checklists, and internal reports.
• Serve as primary point of contact for buyers and agents regarding escrow, closing timelines, documents, and next steps.
• Escalate issues to appropriate internal owners when needed.
• Ensure contract files are complete, accurate, and organized.
• Coordinate signatures for amendments, addenda, disclosures, and closing-related documents.
• Review closing-related information for consistency with purchase agreements.
• Support compliance with procedures and transaction documentation requirements.
• Coordinate with Construction and Sales on final walkthrough timing and handoff items.
• Track final walkthrough status and follow-up on closing-related items.

Skills

Escrow coordination

Transaction coordination

Cross-functional collaboration

Communication

Attention to detail

Tools

DocuSign

CRM systems

Spreadsheets

Shared drives

Email tracking

Job description

Employment Type: Full-Time

About AlphaX RE Capital

AlphaX RE Capital and its affiliated entities form a women-founded, integrated real estate firm based in the San Francisco Bay Area. Committed to creating innovative and sustainable housing solutions throughout California, our group manages an extensive and growing portfolio of assets and development projects. We are a leader in addressing the housing crisis by developing sustainable and affordable communities.

Taking a comprehensive approach, we oversee the complete real estate lifecycle from end to end. AlphaX emphasizes diversity, equity, and social impact, with initiatives such as the AlphaX Foundation and Small Builders Association empowering future leaders, women, and minorities in real estate. Our headquarters is located in Cupertino, CA, with additional offices in Southern California and Arizona.

About the Role

Escrow & Closing Coordination

• Manage active transactions from contract execution through close of escrow.
• Coordinate with escrow officers, title companies, lenders, buyer agents, and internal teams.
• Track escrow opening, deposits, loan milestones, appraisal, contingencies, document deadlines, signing, funding, and recording.
• Monitor closing timelines and proactively identify potential delays.
• Maintain transaction status trackers, closing checklists, and internal reports.

Buyer, Agent & Internal Communication

• Serve as the primary process point of contact for under-contract buyers and buyer agents regarding escrow, closing timeline, documents, and next steps.
• Coordinate buyer questions internally and ensure responses are accurate and approved when needed.
• Provide regular closing status updates to Sales, Management, Accounting, and Construction as needed.
• Escalate buyer concerns, delay issues, credit requests, legal questions, or contract-related disputes to the appropriate internal owner.

Document & Transaction Management

• Ensure contract files are complete, accurate, and properly organized.
• Coordinate signatures for amendments, addenda, disclosures, contingency removals, and closing-related documents.
• Review closing-related information for consistency with the purchase agreement, including price, credits, incentives, deposits, and closing date.
• Support compliance with company procedures and transaction documentation requirements.

Final Walkthrough & Closing Handoff

• Coordinate with Construction and Sales on final walkthrough timing and home delivery readiness.
• Track final walkthrough status and ensure proper internal follow-up on closing-related items.
• Coordinate closing handoff items, including keys, access, buyer information, HOA closing details, and internal close notifications.
• Support the transition from closing to warranty, customer care, or post-close support where applicable.

What We’re Looking For

• 3+ years of experience in real estate transaction coordination, escrow coordination, title, lending, homebuilder closing, or related
• Strong understanding of purchase agreements, escrow process, title, lender milestones, contingencies, closing statements, and
• Experience with national or regional homebuilders, new construction sales, or builder-side escrow / closing operations is strongly preferred.
• Excellent communication, organization, and follow-up skills.
• Strong attention to detail and ability to manage multiple active transactions at the same time.
• Ability to coordinate across sales, escrow, lender, title, construction, accounting, and management teams.
• Comfortable using transaction management tools, spreadsheets, shared drives, CRM systems, DocuSign, and email-based tracking.
• Professional judgment to identify issues early and elevate appropriately.

Why Join AlphaX?

• Shape Our Strategic Growth: AlphaX is in a pivotal phase of expansion. This is a defining opportunity to partner with our leadership to scale the organization, influence our corporate trajectory, and build a lasting industry legacy.
• Accelerated Professional Advancement: Our entrepreneurial, high-performance environment rewards driven professionals with substantial career progression and unparalleled exposure to the complete real estate lifecycle.
• Mission-Driven Execution: Collaborate with a deeply passionate, high-caliber team dedicated to executing complex, innovative strategies that actively solve California’s housing challenges.
• Forward-Thinking Strategy: Operate in a highly dynamic environment. Backed by an expanding portfolio of assets, we move decisively to capitalize on market opportunities and encourage innovative solutions to traditional real estate challenges.

AlphaX RE Capital offers a benefits package and a welcoming office culture designed to support our team. Employees are provided with medical, dental, and vision coverage, along with access to a 401(k) retirement savings plan. Additionally, we offer great in-office perks, including complimentary daily lunches, snacks, and coffee, as well as monthly team birthday celebrations to bring everyone together.

The expected salary range for this position is $70,000 to $90,000 per year. The actual salary offer will be determined based on the successful candidate's geographic location, relevant experience, and specific skill sets, in accordance with California laws. Visa sponsorship is available for qualified candidates.

AlphaX RE Capital and its affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to creating an inclusive environment for all employees in accordance with the California Fair Employment and Housing Act (FEHA). All employment decisions are based on business needs, job requirements, and individual qualifications.