Escrow Assistant - Green Brick Title

Green Brick Partners, Inc.; Plano (TX); On-site; USD 42,000 - 56,000; Full time

Job summary

Green Brick Partners in Plano, TX is seeking an Escrow Assistant to support Escrow Officers in managing and closing real estate transactions. You will handle documents, CDs, and communications with lenders and buyers, ensuring accuracy and confidentiality in a fast-paced environment.

The role requires 1–3 years of escrow/title experience, Notary Public status, and an active escrow license. Proficiency with Qualia and MS Office is expected; college degree preferred.

Qualifications

• College degree preferred.
• 1-3 years’ service with Green Brick Title, or similar experience with another title company.
• Notary Public, required.
• Escrow License required for regulatory compliance with transaction functions.
• Strong knowledge of standard concepts, practices, and procedures within the escrow/title industry.

Responsibilities

• Assist Escrow Officers as required
• Prepare preliminary CDs for lenders
• Submit title commitments, tax certs, HOA documents, CPLs, preliminary CDs, and other required documentation to the lender
• Submit wire instructions, title commitments, tax certs, and HOA documents to buyers and realtors
• Scan, upload, and organize documents in compliance with company and Texas Department of Insurance (TDI) regulations
• Verify accuracy of basic information such as names, addresses, and property details
• Provide status updates to clients and agents as required
• Maintain confidentiality of all clients and transaction information
• Follow company policies and TDI guidelines
• Participate in ongoing training on escrow processes and company procedures
• Maintain Notary Public commission in good standing
• Perform other duties as assigned

Skills

Strong communication skills

Team player

Organization skills

Detail oriented

Fast-paced environment adaptability

Education

College degree preferred

Tools

Qualia

MS Office

Job description

The Escrow Assistant must believe in, practice and initiate all Green Brick Partners values set forth in an acronym we call HOME. They must be Honest, Objective, Mature and Efficient in how he or she approaches their role at Green Brick Partners.

An Escrow Assistant is an administrative professional who supports Escrow Officers in managing and closing real estate transactions. EAs handle various administrative tasks related to these transactions, including facilitating the initial stages of the escrow process, answering phone calls and questions, and updating records as required. This position requires excellent communication skills, strong attention to detail, and the ability to work efficiently in a fast-paced, high-volume environment.

Responsibilities

• Assist Escrow Officers as required
• Prepare preliminary CDs for lenders
• Submit title commitments, tax certs, HOA documents, CPLs, preliminary CDs, and other required documentation to the lender
• Submit wire instructions, title commitments, tax certs, and HOA documents to buyers and realtors
• Scan, upload, and organize documents in compliance with company and Texas Department of Insurance ("TDI") regulations
• Verify accuracy of basic information such as names, addresses, and property details
• Provide status updates to clients and agents as required
• Ensure tax statement is current and, in the file
• Receive and review HOA materials
• Review Schedule B&C items and identify issues requiring Escrow Officer attention
• Review survey and send copy to underwriter for approval
• Request payoffs for buyer as necessary
• Request bring-to-dates as needed
• Assist in post-closing duties as needed
• Phone duty as needed
• Maintain confidentiality of all clients and transaction information
• Follow company policies and TDI guidelines
• Participate in ongoing training on escrow processes and company procedures
• Maintain Notary Public commission in good standing
• Perform other duties as assigned

Supervision of Others: N/A

Authority/Budget/Decision Making/Discretion and Independent Judgment Ability: N/A

Physical Requirements: Ability to stand and walk for 4 hours straight or up to a full 8-hour day; sit for extended periods; kneel and bend at the waist; walk up and down stairs; walk on unlevel terrain; use hands to finger, handle or feel; reach with hands and arms; talk and hear. Ability to lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision and peripheral vision.

Location: Plano Corporate Office

Qualifications

Education

• College degree preferred

Experience

• 1-3 years’ service with Green Brick Title, or similar experience with another title company.
• Proficient with Qualia.
• Escrow License required for regulatory compliance with transaction functions.
• Notary Public, required.
• Strong knowledge of standard concepts, practices, and procedures within the escrow/title industry, particularly related to single family development and lot takedowns
• High level understanding title exceptions and curative actions.
• Proficient in MS Office (Word, Outlook, Excel, etc.).

Competencies

• Team player
• Organization skills
• Detail oriented
• Strong communication skills
• Ability to work efficiently in a fast-paced, high-volume environment

Green Brick Total Compensation

• Competitive salary and bonus program
• Multiple Medical and ancillary benefits
• 401(k) with Company Match
• Home Purchase Discount

Nothing in this position description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.