ERP Purchasing Systems Coordinator - Contract Through 2026

Snohomish County, WA; Seattle (WA); On-site; USD 60,000 - 75,000; Full time

Job summary

Snohomish County in Washington State seeks a project-term staff member to support the purchasing module of the County financial system and provide administrative help to the Purchasing Division.

This role trains staff, resolves system issues with Information Services and vendors, develops manuals, and assists with budget monitoring and reports, while ensuring accuracy and compliance throughout the multi-year ERP implementation.

Qualifications

• Three (3) years of business and public administration experience in a purchasing office environment using an automated purchasing financial system.
• Ability to pass job related tests.
• Knowledge of automated financial systems with purchasing modules.
• Strong communication skills, both oral and written.
• Proficiency with office software and basic bookkeeping concepts.

Responsibilities

• Trains and assists County employees on the use of the purchasing module of the County financial system.
• Serves as a liaison to resolve technical problems on the purchasing module of the County financial system with Information Services and vendor; writes Software Action Notices to correct financial system problems; tests new financial system software releases and software fixes.
• Develops and maintains procedural manual for using the purchasing module of County financial systems.
• Develops and maintains forms, databases and procedural manuals necessary to support the County purchasing process.
• Provides technical word processing and spreadsheet guidance and training to divisional staff.
• Assists the Purchasing Manager in various administrative functions including but not limited to budget monitoring and development, supplies requisition and report preparation.
• Analyzes and researches proposed equipment changes/upgrades and also procedural improvements for staff for proper interface and compatibility.
• Assists Buyers in document development and processing as part of the purchase requisition process.
• May track equipment and inventory for division.
• May assist in departmental accounts payable, payroll and Personnel Change Forms processing.
• Performs related duties as required.

Skills

Purchasing systems knowledge

Administrative support

Communication skills

Detail oriented

Public administration experience

Tools

Automated purchasing financial system

Budget monitoring tools

Office software (Word/Excel)

Job description

Snohomish County in Washington State seeks a project-term staff member to support the purchasing module of the County financial system and provide administrative help to the Purchasing Division.

This role trains staff, resolves system issues with Information Services and vendors, develops manuals, and assists with budget monitoring and reports, while ensuring accuracy and compliance throughout the multi-year ERP implementation.