ERP Project Administrator: Dynamics 365 & Submittals

GeoSurfaces Southeast; Mooresville (NC); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Paid time off

401(k)

Job summary

GeoSurfaces Southeast, a TenCate Company, in Mooresville, NC, is seeking a Project Administrator to support Project Managers, accounting, and operations through the full lifecycle of construction projects.

You will manage project setup in Microsoft Dynamics 365 Business Central, coordinate submittals, payment applications, bonds and certificates of insurance, change orders, RFIs, and project closeout, ensuring accurate documentation and timely execution.

Qualifications

• High school diploma required; degree preferred.
• 2+ years of experience in construction administration, project administration, accounting support, document control, or related role preferred.
• Experience with project cost codes, construction billing, payment applications, lien waivers, submittals, bonds, or project closeout documentation preferred.
• Experience with Microsoft Dynamics 365 Business Central or another ERP platform preferred.
• Strong written and verbal communication skills; ability to manage multiple projects and deadlines.

Responsibilities

• Provide administrative support to Project Managers, accounting, and operations throughout project lifecycles.
• Set up new projects in Dynamics 365 Business Central with approved contracts, budgets, customers, and project info.
• Maintain accurate project data, cost codes, billing information, and internal assignments.
• Prepare and submit submittal packages; maintain submittal logs and statuses.
• Assist with payment applications; collect tax forms, lien waivers, sworn statements, and related documents.
• Coordinate bonds, insurance certificates, and related requests; monitor expirations.
• Track change orders and RFIs; ensure updates reflect in Business Central and project records.
• Coordinate administrative closeout activities; assemble closeout packages and finalize documents.

Skills

Analytical skills

Organizational skills

Communication

Problem-solving

Education

High school diploma

Associate or Bachelor’s degree in business administration, construction management, accounting, or related field

Tools

Microsoft Dynamics 365 Business Central

Excel

Outlook

Word

Job description

GeoSurfaces Southeast, a TenCate Company, in Mooresville, NC, is seeking a Project Administrator to support Project Managers, accounting, and operations through the full lifecycle of construction projects.

You will manage project setup in Microsoft Dynamics 365 Business Central, coordinate submittals, payment applications, bonds and certificates of insurance, change orders, RFIs, and project closeout, ensuring accurate documentation and timely execution.