Equity Diversity Inclusion (EDI) Administrative Assistant

Jefferson County, Colorado; Golden (CO); Hybrid; USD 25,000 - 30,000; Part time

Benefits offered by this job

40 hours starting PTO

Remote work options

Flexible schedules

Job summary

Jefferson County Diversity Equity Inclusion (EDI) Division is seeking an organized, dependable Administrative Assistant to support the EDI Director and the Division. This part-time role is designed to advance inclusion, accessibility, and belonging in public service.

The successful candidate will manage calendars, coordinate meetings, draft communications, and maintain project documentation using Monday.com and Microsoft 365.

Qualifications

• Education: High school diploma, GED, or equivalent.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple assignments, prioritize work, and meet deadlines.
• Ability to follow established procedures and ask questions when needed.

Responsibilities

• Provide administrative and project support for Diversity Equity Inclusion (EDI) programs, initiatives, trainings, and events.
• Provide administrative support to the EDI Director and Division.
• Track assignments, deadlines, and project progress and maintain accurate documentation.
• Use Monday.com, Microsoft 365, and other tools to support team organization and information management.
• Draft, format, and distribute routine communications, meeting agendas, and materials.
• Schedule and coordinate meetings, trainings, and team activities.
• Attend meetings, take notes, and follow up on action items for the Director and Division.

Skills

Organizational skills

Attention to detail

Written and verbal communication

Multi-tasking

Procedural follow-through

Team collaboration

Education

High school diploma, GED, or equivalent

Tools

Microsoft 365

Monday.com

Canva

Venngage

Workday

Adobe apps

Job description

This position is non-benefit eligible and must work no more than 130 hours per calendar month.

Description

JOB DESCRIPTION SUMMARY:

Jefferson County Diversity Equity Inclusion (EDI) Division is seeking an organized, dependable, and collaborative Diversity Equity Inclusion Administrative Assistant to provide administrative and project support to the Equity Diversity Inclusion Director (EDI) and Equity Diversity Inclusion (EDI) Division as a whole.

This is a part-time position designed for someone interested in building inclusion and equity in public service and supporting programs and initiatives that promote inclusion, equity, accessibility, and belonging. Previous professional experience in EDI work is not required.

The successful candidate will be detail-oriented, comfortable learning new tools and processes, and able to manage multiple assignments with support and direction from the EDI Director. The successful candidate will also have a passion for Diversity Equity Inclusion through lived or professional experience.

Schedule

This position will work for up to 20 hours per week in a hybrid work environment.

• Jefferson County operates on a four-day business week, Monday through Thursday between the hours of 7am-5pm.

Compensation

Hiring Range: $18-$22 USD Hourly

Compensation will be determined based on education, experience and skills.

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement; flexible schedules; remote work options; and more. For more information, click here for our Total Rewards summary.

• Provide administrative and project support for Diversity Equity Inclusion (EDI) programs, initiatives, trainings, and events.
• Provide administrative support to the EDI Director and Division.
• Track assignments, deadlines, and project progress and maintain accurate project documentation.
• Use Monday.com, Microsoft 365, and other technology tools to support team organization, project coordination, and information management.
• Assist with creating presentations, training materials, informational resources, promotional materials, and infographics.
• Schedule and coordinate meetings, trainings, and other team activities.
• Attend meetings, take notes, document action items, and assist with follow-up activities in support of the Director and Division.
• Draft, format, and distribute routine communications, meeting agendas, and other materials.
• Maintain calendars and provide scheduling support for trainings, meetings, and team activities.
• Assist the team in creating and maintaining digitally accessible documents, communications, and resources in accordance with established accessibility standards.
• Organize files, records, resources, and program information using established processes.
• Collaborate with team members and other County departments to support shared priorities and division objectives.
• Provide additional administrative and project support as assigned.

Successful Candidates Will Demonstrate

• A commitment to respectful and inclusive interactions with colleagues and community members.
• Curiosity and willingness to learn.
• Reliability and follow-through.
• Attention to accuracy and detail.
• Good judgment and discretion.
• Ability to receive feedback and apply it to future work.
• A collaborative and service-oriented approach to work.

Qualifications

Research shows that women and other underrepresented and historically marginalized groups tend to apply only when they check every box in the posting. If you are reading this and hesitating to click “apply” for that reason, we encourage you to go for it! A true passion and excitement for making an impact is just as important as work experience.

Minimum Qualifications

Education: High school diploma, GED, or equivalent.

• Note: An equivalent combination of education and experience is acceptable.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication skills.
• Ability to manage multiple assignments, prioritize work, and meet established deadlines.
• Ability to follow established procedures and ask questions when additional information or clarification is needed.
• Ability to work independently with appropriate direction and contribute effectively as part of a team.
• Basic proficiency with Microsoft Office applications such as Outlook, Word, Excel, and PowerPoint, or the ability to learn these applications.
• Ability to organize and maintain information, files, and records.
• Ability to exercise sound judgment and appropriately handle confidential or sensitive information.
• Interest in supporting Jefferson County's commitment to Diversity Equity Inclusion (EDI) and effective public service

Preferred Knowledge, Skills And Abilities

• The following qualifications are helpful but not required:
• Experience or demonstrated interest in inclusion, equity, accessibility, community engagement, or related topics through employment, education, volunteer service, community involvement, lived experience, or other experiences.
• Experience providing administrative, assistant, clerical, program, project, or customer service support.
• Familiarity with technology platforms such as Microsoft 365, Monday.com, Canva, Venngage, Workday, or Adobe applications.
• Experience creating presentations, informational materials, flyers, graphics, or other communications.
• Experience working with or serving people from a variety of backgrounds and perspectives.
• Interest in learning new software, systems, accessibility practices, and administrative processes.

Additional Job Information

A valid Colorado driver’s license is required for positions that drive on County Business in either a county or personal vehicle within 30-days of hire or beginning to serve as an intern or volunteer.

Offer of employment is contingent upon successful completion of criminal history, motor vehicle report, education verification, and/or references for all positions.

Accommodations Statement: We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring-related accommodations, contact [e-mail]. This contact is for accommodation requests only and cannot provide application status updates.

Questions? Contact the Jefferson County Recruitment Team at 303-271-8420 or [e-mail]

Category

Administrative, Business Programs and Services