Administrative Coordinator

Jefferson County, Colorado; Golden (CO); Hybrid; USD 70,485,000 - 87,968,000; Full time

Benefits offered by this job

Remote work options

Flexible schedules

Tuition reimbursement

Job summary

Jefferson County Human Services is seeking an experienced administrative coordinator to support case management and referrals for Medicaid waivers under Health First Colorado. You will help coordinate processes and ensure compliance as the division redesign advances.

The role requires strong organizational and communication skills, experience coordinating meetings, and the ability to work in a hybrid environment with occasional after-hours support; a valid Colorado driver’s license may be

Qualifications

• Minimum of three (3) years related experience coordinating administrative tasks in human services, healthcare, behavioral health, or related environment.
• High School Degree or GED.

Responsibilities

• Processes confidential matters, greet visitors, and screens and directs telephone calls.
• Orders supplies and verifies deliveries. Maintains inventory of supplies.
• Distributes mail and documents.
• Posts agendas and schedules.
• Oversees data processing. Prioritizes and forwards media requests. Grants document permissions. Utilizes data entry equipment to store, retrieve, and disseminate information.
• Communicates department and division information with various internal and external stakeholders, and community partners.
• Assists in coordinating public meetings.
• Develops mailing lists and promotional items. Attends staff meetings. Records and manages information discussed in staff meetings.
• Facilitates communication by coordinating clear dialogue between department and division staff.
• Participates in planning meetings.
• Performs administrative tasks in support of the department and division, including producing reports, creating and maintaining documents, and completing projects.
• Ensures all provided material is accurate. Prepares supplies and materials for staff usage.
• By position may perform leadwork.
• Other duties and responsibilities as assigned

Job description

Benefit Eligibility

This position is eligible for Standard Benefits which includes dental, medical, and vision insurance, paid time off and holidays, retirement matching, wellness programs, and tuition reimbursement.

Job Posting Closes at 11:59PM on

09/21/26

Division

Case Management Agency Division

Management Level

Individual Contributor

Scheduled Weekly Hours

40

Description

Jefferson County Human Services has established a new division to coordinate case management, care planning, and make referrals to other resources for persons eligible for any of Colorado’s Medicaid Waivers under Health First Colorado (Colorado's Medicaid program). The new division was created to comply with Federal law that requires case management be provided by an agency that is separate from the agency that provides direct care. The intent is to simplify access for individuals and families and create consistency with services provided across the state. This redesign has created a unique opportunity for someone with strong leadership skills to guide new and seasoned employees in navigating this transition while ensuring the services and needs of our clients and the community are met.

About Human Services

Through early childhood education, adult and child protection, job training, food assistance, Medicaid, and other programs, Jefferson County Human Services has an additional five internal Divisions that work with hundreds of community partners to help people build better, safer lives. Human Services provides excellent, individualized service throughout the community with their talented, passionate professionals who empower people and communities to thrive.

Schedule

The County operates primarily on a 4-day/10-hour workweek (Monday–Thursday). Human Services positions may follow either a 4-day/10-hour schedule or a 5-day workweek (Monday–Friday), depending on team and operational needs. This position is hybrid; however, regular in-person attendance is required during the initial training period.

Note: This position may require work outside of normal business hours as needed to meet operational demands and support the department’s responsibilities.

Compensation

Hiring Range: $24.56 - $30.70 USD Hourly

Compensation will be determined based on education, experience and skills.

Benefits

Jefferson County offers a generous benefits package that supports your personal and professional life. Benefits include medical, dental, and vision insurance; paid time off and holidays, including a starting bank of 40 hours of PTO for new hires; retirement matching; wellness programs; tuition reimbursement; flexible schedules; remote work options; and more. For more information, click here for our Total Rewards summary.

As an employer of choice, we hope you will feel welcome here. The inclusive environment and culture of dignity and respect are what makes this organization so unique. We appreciate that staff uphold our mission and help provide opportunities for our customers to succeed.

Essential Duties

• Processes confidential matters, greet visitors, and screens and directs telephone calls
• Orders supplies and verifies deliveries. Maintains inventory of supplies
• Distributes mail and documents.
• Posts agendas and schedules.
• Oversees data processing. Prioritizes and forwards media requests. Grants document permissions. Utilizes data entry equipment to store, retrieve, and disseminate information.
• Communicates department and division information with various internal and external stakeholders, and community partners.
• Assists in coordinating public meetings.
• Develops mailing lists and promotional items. Attends staff meetings. Records and manages information discussed in staff meetings.
• Facilitates communication by coordinating clear dialogue between department and division staff.
• Participates in planning meetings.
• Performs administrative tasks in support of the department and division, including producing reports, creating and maintaining documents, and completing projects.
• Ensures all provided material is accurate. Prepares supplies and materials for staff usage.
• By position may perform leadwork.
• Other duties and responsibilities as assigned

Qualifications

Minimum Qualifications

• Experience: Minimum of three (3) years related experience completing administrative coordination for human services, healthcare, behavioral health, social services, nonprofit, government, or another client-service environment.
• Education: High School Degree or GED

Preferred Knowledge, Skills And Abilities

• Administrative support experience, preferably within a Case Management Agency (CMA), Community-Centered Board (CCB), Human Services, government, or related setting.
• Knowledge of Medicaid programs and populations served through case management services.
• Strong organizational skills with the ability to manage multiple priorities, deadlines, and confidential information.
• Strong written and verbal communication skills with staff, community partners, and the public.
• Experience coordinating meetings, advisory councils, or committees, including agendas, presentations, meeting minutes, technology, and follow-up.
• Proficiency with Microsoft Office, databases, electronic records, and other office technology, with strong attention to detail and accuracy.
• Experience coordinating projects, employee or community events, resource fairs, or other administrative activities.
• Ability to work independently, take initiative, collaborate across teams, and serve as a resource or liaison for employees and stakeholders.

Additional Job Information

• A valid Colorado driver’s license is required for positions that drive on County Business in either a county or personal vehicle within30-daysof hire or beginning to serve as an intern or volunteer.
• Offer of employment is contingent upon successful completion ofcriminal history, motor vehicle report, education verification, and/or referencesfor all positions.

Accommodations Statement

We encourage people with disabilities to apply and are committed to providing reasonable accommodations throughout our hiring process. For assistance with applications, interviews, or other hiring-related accommodations, contact [e-mail]. This contact is for accommodation requests only and cannot provide application status updates.