Equity Administration Manager

100 CRC Insurance Group, LLC; Charlotte (NC); On-site; USD 120,000 - 180,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off

Job summary

CRC Group seeks an Equity Administration Manager to oversee day‑to‑day equity programs, ensuring regulatory compliance, data integrity, and accurate reporting. You will guide strategy, manage data, and partner with Finance, Legal, and Payroll to support employees and executives.

The role requires 5+ years in equity compensation or related HR/finance, proficiency with equity software and HRIS, and a strong attention to detail. Location is Charlotte, NC with a focus on SEC and tax disclosures.

Qualifications

• Bachelor’s degree in Finance, Accounting, HR, or related field.
• 5+ years of equity compensation administration or related HR/finance experience.
• Experience with equity programs for publicly traded companies preferred.

Responsibilities

• Manage administration of equity programs including stock options, RSUs, and long‑term incentives.
• Ensure data integrity within equity systems and HRIS integrations.
• Oversee equity transactions, vesting schedules, and tax implications.
• Lead communications and education programs for employees about equity plans.
• Collaborate with Finance, Legal, and Payroll to ensure accurate accounting and reporting.
• Prepare reports for management and regulatory filings, including SEC disclosures.
• Manage relationships with external vendors and service providers.
• Implement process improvements to boost efficiency and compliance.
• Monitor legislative and market trends affecting equity programs.

Skills

Equity compensation

Data analysis

HRIS systems

Regulatory compliance

Vendor management

Education

Bachelor’s degree in Finance or related field

Tools

Equity compensation software

Microsoft Office

VBA

Job description

The Equity Administration Manager oversees the day‑to‑day operations of the company’s equity compensation programs, ensuring compliance with regulatory requirements and internal policies. This role manages equity data, reporting, and vendor relationships while providing strategic guidance to optimize equity processes and support employee experience.

Key Responsibilities

• Manage administration of company equity programs including stock options, RSUs, and other long‑term incentives.
• Ensure accurate record‑keeping and data integrity within equity systems and HRIS integrations.
• Oversee equity transaction processing, vesting schedules, and tax implications in compliance with legal and regulatory standards.
• Lead communications and education programs for employees regarding equity plans and benefits.
• Collaborate with Finance, Legal, and Payroll teams to ensure accurate accounting and reporting.
• Prepare reports for management and regulatory filings, including SEC and tax‑related disclosures.
• Manage relationships with external vendors, brokers, and equity service providers.
• Implement process improvements to enhance efficiency, accuracy, and compliance across equity administration activities.
• Monitor legislative and market trends affecting equity programs and advise on necessary updates.

Education and Experience

• Bachelor’s degree in Finance, Accounting, Human Resources, or related field.
• 5+ years of experience in equity compensation administration or related HR/finance discipline.
• Experience managing equity programs for publicly traded companies preferred.
• Proficiency with equity compensation software and HRIS systems.

Preferred Qualifications

• Advanced level of proficiency in Microsoft and familiarity with Visual Basic for Applications macros.
• Proven ability to deliver clear and professional presentations and communications with senior executives.
• Exceptional attention to detail and commitment to accuracy, with the ability to work confidently and precisely with both quantitative data and written documents, including legal and business communications.
• Certified Equity Professional (CEP) designation preferred.

Functional Skills

• Strong knowledge of equity compensation plans and relevant regulations.
• Advanced analytical and reporting skills for equity data management.
• Proficiency in systems integration and vendor platform management.
• Ability to interpret and apply SEC, IRS, and global compliance guidelines.
• Excellent communication skills to educate employees and partner with stakeholders.
• Project management expertise for implementing process improvements.

Benefits

• Medical, dental, vision, life, disability, and AD&D insurance.
• Tax‑advantaged savings accounts.
• 401(k) plan with company match.
• Generous paid time off programs, including company holidays, vacation and sick days, new parent leave, and more.
• Eligible positions may also qualify for restricted stock units and/or a deferred compensation plan.

EEO Statement

CRC Group supports a diverse workforce and is an Equal Opportunity Employer that does not discriminate on the basis of race, gender, color, religion, citizenship or national origin, age, sexual orientation, gender identity, disability, veteran status or other classification protected by law.

Additional Information

Location: United States of America – 1st Shift. Language fluency: English (Required).