Equipment Sourcing Specialist

CoVolt Power; Houston (TX); On-site; USD 95,000 - 125,000; Full time

Job summary

CoVolt Power in Houston, TX seeks an Equipment Procurement Manager to source equipment per project requirements, manage vendor networks, and create purchase orders for rentals. You will ensure specs align with technical needs and coordinate with operations for on-time delivery.

You'll maintain records in Vista Viewpoint and Fleetio, verify driver MVRs, and collaborate with accounting to resolve invoices. A strong, organized communicator with ERP experience is essential.

Qualifications

• Bachelor’s degree in Business Administration, Equipment, Supply Chain or relevant field of study.
• Minimum of 3 years of equipment management experience with an EPC Contractor.
• Knowledge of Vista Viewpoint or similar ERP software is preferred.

Responsibilities

• Identify and source equipment based on project requirements.
• Develop and maintain a network of qualified vendors and equipment suppliers.
• Evaluate equipment specifications to ensure alignment with technical and operational needs.
• Create, review, reassign and issue purchase orders for equipment rentals in accordance with company policies.
• Serve as the primary point of contact for vendors throughout the equipment procurement process.
• Source and develop purchase estimates for new equipment purchases as required.
• Coordinate off renting of equipment as required.
• Work closely with operations, project managers, and onsite equipment teams on delivery of all equipment delivery and pickups and proactively address any delays.
• Maintain agile tracking for detailed weekly updates regarding equipment, internal and external dependencies, status, and any risk factors.
• Coordinate with the accounting department through Vista Viewpoint to approve outstanding rental equipment invoices and resolve any payment issues.
• Track and maintain all equipment records for both owned and rental equipment in Vista and Fleetio
• Conduct Motor Vehicle Record (MVR) verification and continuous monitoring for all drivers to ensure safe driving standards are maintained.
• Oversee vehicle ordering, upfitting, delivery, and lifecycle tracking, ensuring timely acquisition and replacement of fleet assets.
• Conduct vendor meetings with 3rd party rental companies for upcoming projects needs
• Coordinate 3rd party freight for company owned equipment
• This role may be required to perform other duties, tasks, and responsibilities as assigned or as necessary to meet the needs of the organization and Equipment Department

Skills

Effective communicator

Well-organized

Naturally curious

Data analysis

Problem-solving

Education

Bachelor’s degree in Business Administration, Equipment, Supply Chain or relevant field of study

Tools

Vista Viewpoint

Microsoft Office

Job description

• Identify and source equipment based on project requirements.
• Develop and maintain a network of qualified vendors and equipment suppliers.
• Evaluate equipment specifications to ensure alignment with technical and operational needs.
• Create, review, reassign and issue purchase orders for equipment rentals in accordance with company policies.
• Serve as the primary point of contact for vendors throughout the equipment procurement process.
• Source and develop purchase estimates for new equipment purchases as required
• Coordinate off renting of equipment as required
• Work closely with operations, project managers, and onsite equipment teams on delivery of all equipment delivery and pickups and proactively address any delays.
• Maintain agile tracking for detailed weekly updates regarding equipment, internal and external dependencies, status, and any risk factors.
• Coordinate with the accounting department through Vista Viewpoint to approve outstanding rental equipment invoices and resolve any payment issues.
• Track and maintain all equipment records for both owned and rental equipment in Vista and Fleetio
• Conduct Motor Vehicle Record (MVR) verification and continuous monitoring for all drivers to ensure safe driving standards are maintained.
• Oversee vehicle ordering, upfitting, delivery, and lifecycle tracking, ensuring timely acquisition and replacement of fleet assets.
• Conduct vendor meetings with 3rd party rental companies for upcoming projects needs
• Coordinate 3rd party freight for company owned equipment
• This role may be required to perform other duties, tasks, and responsibilities as assigned or as necessary to meet the needs of the organization and Equipment Department

• Identify and source equipment based on project requirements.
• Develop and maintain a network of qualified vendors and equipment suppliers.
• Evaluate equipment specifications to ensure alignment with technical and operational needs.
• Create, review, reassign and issue purchase orders for equipment rentals in accordance with company policies.
• Serve as the primary point of contact for vendors throughout the equipment procurement process.
• Source and develop purchase estimates for new equipment purchases as required
• Coordinate off renting of equipment as required
• Work closely with operations, project managers, and onsite equipment teams on delivery of all equipment delivery and pickups and proactively address any delays.
• Maintain agile tracking for detailed weekly updates regarding equipment, internal and external dependencies, status, and any risk factors.
• Coordinate with the accounting department through Vista Viewpoint to approve outstanding rental equipment invoices and resolve any payment issues.
• Track and maintain all equipment records for both owned and rental equipment in Vista and Fleetio
• Conduct Motor Vehicle Record (MVR) verification and continuous monitoring for all drivers to ensure safe driving standards are maintained.
• Oversee vehicle ordering, upfitting, delivery, and lifecycle tracking, ensuring timely acquisition and replacement of fleet assets.
• Conduct vendor meetings with 3rd party rental companies for upcoming projects needs
• Coordinate 3rd party freight for company owned equipment
• This role may be required to perform other duties, tasks, and responsibilities as assigned or as necessary to meet the needs of the organization and Equipment Department

• Skills And Abilities
• Effective communicator with ability to write and speak clearly in a variety of settings
• Well-organized and able to prioritize multiple projects and deadlines
• Naturally curious with a desire to continuously learn
• Highly organized with keen attention to detail
• Proficient with data analysis, critical thinking and problem-solving
• Ability to work effectively under stressful conditions

• Experience And Skills Needed
• Bachelor’s degree in Business Administration, Equipment, Supply Chain or relevant field of study.
• Minimum of 3 years of equipment management experience with an EPC Contractor.
• Knowledge of “Vista Viewpoint” or similar ERP software is preferred.
• Proficient with Microsoft Office (Word, Excel, Teams).
• Field experience in supervising personnel and task delegation.
• Ability to achieve project goals and timelines.
• Proven analytical, mathematical and problem-solving capabilities.
• Knowledge of logistics, warehousing, equipment and inventory management.
• Excellent written and verbal communication skills.