Equipment Coordinator

CoVolt Power; Lebanon (KY); On-site; USD 70,000 - 100,000; Full time

Job summary

CoVolt Power is seeking a qualified asset management professional to oversee performance of project assets across multiple construction sites. The role entails coordinating with site teams, reviewing rental documents, and ensuring compliance and timely payments.

The ideal candidate has a bachelor's degree and at least 3 years in asset management within an EPC context, with strong analytical skills and proficiency in Vista Viewpoint and MS Office. Renewable energy exposure is a plus.

Qualifications

• Bachelor's degree required or equivalent
• Minimum 3 years asset management experience in an EPC environment
• Knowledge of Vista Viewpoint or similar ERP is preferred
• Proficient with Microsoft Office (Word, Excel, Teams)
• Experience supervising personnel and delegating tasks
• Ability to meet project goals and timelines
• Strong analytical, mathematical and problem-solving skills
• Knowledge of logistics, warehousing, equipment and inventory management
• Excellent written and verbal communication skills
• Interest in renewable energy experience a plus

Responsibilities

• Monitor and manage performance of project assets across multiple construction sites to meet deadlines.
• Maintain agile tracking with weekly updates on equipment, dependencies, status, and risk factors.
• Review rental and procurement documents for compliance terms and use rights.
• Coordinate with accounting via Vista Viewpoint to approve outstanding rental invoices and resolve payments.
• Monitor maintenance and operations for assets based on condition and site priorities.
• Supervise on-site mechanics and coordinate inspections with foremen.
• Lead and participate in project move-on processes with Construction and PM teams for site infrastructure needs.
• Coordinate delivery and setup of office support infrastructure and on-site fleet vehicles.
• Engage with field service, finance, and asset-management teams; report equipment needs and issues.
• Support BAU site activities and maintain day-to-day relationships with stakeholders.

Skills

Asset management

Project coordination

Field supervision

Analytical thinking

Communication

Education

Bachelor's degree in Business Administration, Finance, Accounting or relevant field

Tools

Vista Viewpoint

Microsoft Office

Job description

• Monitor and manage performance of project assets with involvement across multiple construction sites to achieve project deadlines.
• Maintain agile tracking for detailed weekly updates regarding equipment, internal and external dependencies, status, and any risk factors.
• Review rental and procurement documents for compliance terms and use rights.
• Ensure compliance with rental partner governing documents including rental agreements and O&M agreements.
• Coordinate with the accounting department through Vista Viewpoint to approve outstanding rental equipment invoices and resolve any payment issues.
• Monitor and influence all maintenance and operations for the assets based on equipment condition and construction site priorities.
• Cooperate with site/office management and request equipment from the Equipment Department as required
• Supervise, organize, and review work of on-site mechanics.
• Ensure effectiveness of rental equipment mechanics by coordinating them with foremen on site and providing ease of access to units in need of repair.
• Support operational, business as usual (BAU) activities of the construction site.
• Engage in day-to-day relationships with field service teams, finance and accounting teams, and other parties involved with managing assets.
• Lead and participate in project move-on processes, working with Construction and Project Management teams to determine site infrastructure needs.
• Coordinate delivery and set up of office support infrastructure: office trailers, generators, cellular towers, radio repeaters, septic systems, etc.
• Schedule and coordinate delivery and maintenance of onsite fleet vehicles, fuel supply services, and preventive maintenance supplies.
• Schedule and coordinate delivery and maintenance of onsite sanitary equipment services.
• Support Logistics in scheduling recycle and scrapping materials to approved recycling vendors.
• Effectively communicate with peers in other locations both internally and externally.
• Work closely with Construction Manager and Director of Equipment to report equipment needs and issues.
• Coordinate all on and off hire equipment inspections
• Coordinate with site Superintendents on tracking of all equipment and utilization

EXPERIENCE AND SKILLS NEEDED:

• Bachelor’s degree in Business Administration, Finance, Accounting or relevant field of study.
• Minimum of 3 years of asset management experience with an EPC Contractor.
• Knowledge of “Vista Viewpoint” or similar ERP software is preferred.
• Proficient with Microsoft Office (Word, Excel, Teams).
• Field experience in supervising personnel and task delegation.
• Ability to achieve project goals and timelines.
• Proven analytical, mathematical and problem-solving capabilities.
• Knowledge of logistics, warehousing, equipment and inventory management.
• Excellent written and verbal communication skills.
• Demonstrated interest in renewable energy through work experience.
• Dependable, detail-oriented, and a supportive team member.
• This position may require working outdoors in various, often extreme weather conditions including rain, snow, heat, cold, etc.
  • Candidates must be able to work in all weather conditions, as safety permits.
  • This position may also include exposure to loud noises, dust, debris, and other construction-related hazards.

Important Interview Policy: To ensure a focused conversation and protect the privacy of both our candidates and team members, the use of AI note-takers, recording devices, or real-time transcription software is strictly prohibited during this interview. If an unauthorized bot joins the meeting, our team will ask for it to be removed before beginning the interview. Thank you for your cooperation!

CoVolt Power is an Equal Opportunity Employer and uses E-Verify.

*CoVolt Power does not charge any applicant for their participation in the recruitment and employment process, at any time.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.