Equipment Sales Operations & Billing Coordinator

Gregory Poole Equipment Company; Raleigh (NC); On-site; USD 45,000 - 65,000; Full time

Job summary

Gregory Poole Equipment Company is seeking a Sales Admin Coordinator to support the full lifecycle of equipment sales, rentals, and lease transactions across product lines. You will coordinate orders, invoices, and billing while collaborating with Sales, Accounting, and Service teams to ensure timely and accurate processing.

The role requires 0-3+ years of experience in sales or admin support, an associate degree or equivalent, and proficiency with PC software and ERP systems.

Qualifications

• Experience in sales or admin support
• Associate's degree or equivalent
• Proficiency with PC software and ERP systems
• Strong organizational and communication skills

Responsibilities

• Process and invoice new, used, rental, and transferred equipment transactions across product lines
• Prepare sales orders, review documentation, and ensure pricing accuracy
• Apply charges, credits, and adjustments including delivery, warranties, and miscellaneous fees
• Generate and distribute invoices to customers and internal stakeholders
• Assist with purchase orders and miscellaneous billing requests
• Coordinate ordering, tracking, and inventory of equipment and related assets
• Maintain accurate equipment records and databases across systems
• Support lease end activities including customer notifications and logistics
• Collaborate with Sales, Accounting, Finance, Service, and Credit teams to support end-to-end processing
• Utilize multiple enterprise systems to process orders, invoices, and credits

Skills

Sales order processing

ERP systems

Customer service

Microsoft Office

Attention to detail

Education

Associate's degree in related field

Bachelor's degree in business or related field (preferred)

Tools

ERP systems

Job description

Gregory Poole Equipment Company is seeking a Sales Admin Coordinator to support the full lifecycle of equipment sales, rentals, and lease transactions across product lines. You will coordinate orders, invoices, and billing while collaborating with Sales, Accounting, and Service teams to ensure timely and accurate processing.

The role requires 0-3+ years of experience in sales or admin support, an associate degree or equivalent, and proficiency with PC software and ERP systems.