Equipment Rental Operations Administrator

Griffin Fluid Management; Midland (TX); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive compensation package

Health insurance

401(k) plan with company match

Paid time off

Job summary

Griffin Fluid Management seeks a Business Administrator for our Midland, TX branch to support rental operations. You will handle inquiries, generate rental contracts, and coordinate equipment maintenance with sales, service, and logistics teams to ensure smooth operations and excellent customer service.

The role requires a high school diploma or GED, strong communication skills, and experience in administrative or customer-facing roles. Familiarity with ERP systems and MS Office is a plus.

Qualifications

• High school diploma or GED required.
• Experience in sales, customer service, or administrative environment preferred.
• Ability to build rapport with staff and customers; strong communication skills.
• Professional phone demeanor and written/oral communication abilities.
• Self-motivated with the ability to organize work independently and handle multiple priorities.
• Intermediate computer skills including Word, Excel, and data entry.

Responsibilities

• Support rental operations by handling inquiries and coordinating contracts.
• Coordinate equipment maintenance and availability with Sales, Service, and Logistics.
• Maintain rental logs, ERP records, and utilization reports for real-time insights.
• Assist with accounts payable, sub-rental invoices, and billing coordination.
• Ensure compliance by obtaining and organizing customer insurance documentation.

Skills

Customer service

Communication

Organization

Phone communication

Education

High School Diploma or GED

Tools

ERP systems

Microsoft Word

Microsoft Excel

Job description

Griffin Fluid Management seeks a Business Administrator for our Midland, TX branch to support rental operations. You will handle inquiries, generate rental contracts, and coordinate equipment maintenance with sales, service, and logistics teams to ensure smooth operations and excellent customer service.

The role requires a high school diploma or GED, strong communication skills, and experience in administrative or customer-facing roles. Familiarity with ERP systems and MS Office is a plus.