Equipment - Purchasing Agent

Alpha, Inc.; Kahului (HI); On-site; USD 80,000 - 100,000; Full time

Benefits offered by this job

Medical/Dental/Vision (100% company‑pа

PTO

Holidays

Weekly pay

401(k)

Life & AD&D insurance

FSA

EAP

Tuition reimbursement

Equipment provided

Employee discounts

Ambassador Program

Job summary

Alpha Inc. is seeking a Purchasing Agent based in Hawaii to own procurement end-to-end for parts, equipment, and materials that keep our field operations running. You will verify part details, coordinate with mechanics and vendors, and pursue timely delivery to minimize downtime.

The role emphasizes proactive follow-up, supplier relationship management, and cost/value optimization across domestic and international sources. Hawai‘i driver’s license required.

Qualifications

• 3+ years of experience in purchasing/procurement roles within construction/heavy equipment is preferred.
• Strong sourcing, negotiation, and vendor-management skills.
• Proficiency in MS Office, Excel, and MAC software is required or preferred.
• Experience working with mechanics and field operations is a plus.

Responsibilities

• Own purchasing requests from initial request through final delivery.
• Verify part numbers, specs, quantities, pricing, and shipping information before orders.
• Coordinate with mechanics, vendors, and distributors to ensure timely delivery and backorder resolution.
• Aggressively follow up on critical parts and escalate significant issues that could impact downtime.

Skills

3+ years experience

Parts sourcing

Vendor management

Strong communication

Detail oriented

Ownership

Education

No degree required

Tools

Microsoft Office

Excel

Mac OS

HCSS

Adobe Acrobat

Job description

• Location 427 Ala Makani Street,Maui, HI, 96732,United States
• Base Pay $80,000.00 - $100,000.00 / Year
• Employee Type FT - Regular (Exempt)
• Required Degree NONE
• Manage Others No

The Opportunity

At Alpha Inc., purchasing isn’t about placing orders. It’s about keeping the operation moving.

When a machine is down, a crew is waiting, or a critical part is sitting on backorder somewhere across the country, we need someone who doesn’t simply send an email and wait.

We need someone who owns it.

Alpha Inc. is looking for a Purchasing Agent who is organized, relentless about follow-through, sharp on the details, and wired with a genuine sense of urgency. You’ll source and purchase the parts, equipment, tools, materials, supplies, and specialty items that keep our equipment, maintenance, construction, and field operations running.

This is not a transactional purchasing role.

You’ll own purchasing requests from initial request through successful delivery—finding the right part, verifying the details, tracking the shipment, chasing the backorder, communicating the delay, finding Plan B when Plan A falls apart, and making sure the person who needs it actually gets it.

If your definition of follow-up is “I sent them an email,” this probably isn’t your role.

If you naturally think “What needs to happen next, who do I need to call, and how do I get this across the finish line?” — keep reading.

About Alpha Inc.

Founded and grown in Hawai?i, Alpha Inc. is a locally owned company supporting construction, drilling, energy, equipment, and infrastructure operations across the islands.

We take on demanding work, and that requires people who take ownership of their piece of the operation.

Our three core values shape how we work:

Leading with Heart – Support and foster a safe, productive, and respectful work environment for all team members.

Strength in Unity – Work together across equipment, maintenance, field leadership, project teams, vendors, and internal departments because operations win when the entire team wins.

Alpha Mentality – Take ownership. Act with urgency. Solve problems proactively. Communicate effectively. Follow through and execute.

For the Purchasing Agent, those aren’t words on a wall. They’re the job.

What You’ll Own

Own the Purchase — Start to Finish

• A request hitting your desk is the beginning of your responsibility, not the end.
• You’ll own purchasing requests through final delivery, making sure orders are accurate, complete, documented, actively tracked, and successfully received.
• That means verifying part numbers, serial numbers, equipment information, specifications, quantities, compatibility, pricing, and shipping information before an order goes out.
• And when a repair requires more than one component, you’ll work with mechanics, maintenance personnel, vendors, and manufacturers to make sure the team has the seals, fittings, hardware, fluids, kits, and related components necessary to actually finish the job.

Attack Downtime With Urgency

A backordered part isn't just a line on a spreadsheet.

It can mean equipment sitting instead of working.

You’ll work closely with the Equipment Superintendent, foremen, mechanics, and operations personnel to understand what’s critical, what’s coming next, and where delays could hurt maintenance schedules, safety, field productivity, or project operations.

Critical order stuck?

Call the vendor.

Call again. Find another distributor. Check the manufacturer. Explore another shipping method. Find another solution.

You’re expected to aggressively follow up on critical parts, emergency orders, backorders, and delayed shipments—and immediately escalation significant issues that could extend equipment downtime.

Communicate Before Someone Has to Ask

Great purchasing professionals don't make the operation hunt them down for answers.

You’ll maintain current information on open orders, estimated delivery dates, tracking numbers, partial shipments, backorders, substitutions, cancellations, and outstanding items.

When something changes, you communicate it.

Not tomorrow.

Not when someone asks.

When it matters.

Sometimes the obvious vendor won't have it.

That's where resourcefulness matters.

You’ll source heavy-equipment and heavy-duty truck parts, components, tools, materials, supplies, consumables, equipment, and specialty products from vendors throughout the United States and internationally.

When traditional channels don't work, you'll identify alternate manufacturers, dealers, distributors, vendors, shipping methods, and sourcing options.

“Nobody has it” isn't the end of the search. It's information you use to determine your next move.

Make Smart Purchasing Decisions

• You’ll evaluate purchasing decisions based on cost, quality, availability, lead time, freight, vendor reliability, and the operational impact of equipment downtime.
• You'll negotiate pricing, freight, delivery schedules, payment terms, and other purchasing terms to deliver the best overall value for Alpha.
• You'll also conduct market research and cost analysis, monitor purchasing activity and expenditures, identify potential shortages and long‑lead items, and help anticipate supply‑chain problems before they become operational problems.
• Hold Vendors — and Yourself — Accountable
• Build strong supplier relationships, but don't confuse a good relationship with accepting poor performance.
• You'll evaluate and hold suppliers accountable for:
• You'll also resolve damaged, incorrect, incomplete, duplicate, or missing shipments; manage returns, credits, and discrepancies; maintain purchasing documentation; support supplier agreements; and help mitigate procurement risks.
• You'll use Alpha's procurement, equipment‑management, and related systems to maintain accurate purchasing and supplier information and generate reports that support operational decisions.

What You Bring

We're looking for someone who has already learned that great purchasing is equal parts technical knowledge, organization, communication, persistence, and judgment.

You should bring:

• 3+ years of experience as a Purchasing Agent, Parts Specialist, Parts Coordinator, Buyer, or in a similar purchasing/procurement position, preferably within construction, heavy equipment, trucking, fleet, or a related industry.
• Heavy‑equipment and/or heavy‑duty truck parts knowledge and experience is strongly preferred.
• Familiarity with heavy‑equipment and truck systems, components, maintenance requirements, manufacturers, dealers, and parts terminology is preferred.
• Experience working with mechanics, foremen, equipment superintendents, maintenance departments, fleet operations, or similar operational teams is preferred.
• The ability to understand the real‑world impact of equipment downtime and prioritize accordingly.
• Exceptional organization and the ability to manage multiple open orders and urgent requests simultaneously.
• Strong attention to detail when verifying part numbers, specifications, quantities, pricing, shipping information, and purchasing documentation.
• Strong sourcing, negotiation, problem‑solving, and vendor‑management skills.
• Clear, proactive communication with maintenance teams, supervisors, vendors, and other stakeholders.
• The ability to work independently, follow up without prompting, and finish what you start.
• Experience sourcing difficult‑to‑find products and working with domestic and international suppliers is preferred.
• Proficiency in Microsoft Suites, including Word and Excel, and MAC Suites is required.
• Proficiency in HCSS or Adobe Acrobat is preferred.
• Familiarity with construction equipment, purchasing systems, and applicable industry standards.
• Valid Hawai?i Driver’s License required.

The A-Player Profile

Titles don't impress us nearly as much as behaviors.

The person who crushes this role is the person mechanics and operations leaders learn they can count on.

You take ownership. Once it's yours, nobody needs to remind you.

You create urgency. You know the difference between “important” and “this machine needs to be running.”

You're ridiculously organized. Ten open orders don't become ten mysteries.

You're resourceful. When the obvious answer doesn't work, you go find another one.

You communicate early. Bad news doesn't improve with age.

You sweat the details. One wrong digit in a part number can cost time, freight, money, and production.

You think beyond price. You understand the cheapest part in the wrong place three weeks from now isn't much of a bargain.

You close loops. Ordered isn't done. Shipped isn't done. Successfully delivered and accounted for is done.

That's Alpha Mentality.

Why Alpha?

At Alpha Inc., the Purchasing Agent has a direct line to operational performance.

The work you do helps mechanics complete repairs, equipment return to service, crews stay productive, and projects keep moving.

You'll work alongside people who understand the field, solve hard problems, and expect accountability from themselves and each other.

We're looking for someone who wants more than a purchasing inbox.

We want someone who wants ownership.

Alpha Inc. offers a competitive benefits package designed to support you and your family, including:

• 100% company-paid Medical/Dental/Vision (family coverage)
• Paid Time Off (PTO) (vacation, personal, and sick time) that increases with tenure
• Paid holidays
• Weekly pay
• 401(k) Retirement Plan: Eligible after 1 month of service (age 18+), with a Safe Harbor match (100% on the first 3%, 50% on the next 2%) with immediate vesting.
• Life & AD&D insurance (company-paid, with family coverage)
• Flexible Spending Account (FSA)
• Employee Assistance Program (EAP) (24/7 confidential support)
• Tuition reimbursement (up to $500/year)
• Company-provided equipment (role dependent)
• Additional perks (Aflac supplemental coverage + employee discounts)
• Employee Ambassador Program: A dedicated, real-human support resource to help you navigate life’s challenges—personal or professional—by connecting you to guidance, resources, and solutions when you need them most.

Benefits eligibility may vary based on role and employment status.

Requirements

Conditions of Employment

Employment at Alpha Inc. is contingent upon:

• Completion of standard pre-employment screening.
• Successful completion of a background check conducted after a conditional offer; any prior issues will be reviewed on a case‑by‑case basis consistent with Hawai'i and federal law.
• Passing a drug test (for both full‑time and part‑time hires) conducted in line with Hawai'i statutory requirements.

Applicants must be authorized to work in the United States; we are unable to sponsor employment visas. Employment eligibility will be verified upon hire.

If you need a reasonable accommodation during the application or hiring process, please contact us at [e-mail].

Equal Opportunity Employer

Alpha Inc. is an Equal Opportunity Employer committed to diversity, equity, and inclusion. We do not discriminate based on any protected status under federal or Hawai'i law, and we provide equal opportunity in all employment practices, including recruitment, hiring, promotion, compensation, benefits, and training.