Equipment Maintenance Support Assistant

Walbec Group; Fond du Lac (WI); On-site; USD 40,000 - 48,000; Full time

Job summary

Walbec Group in Fond du Lac, WI seeks a detail-oriented Administrative Technician to support shop operations and maintenance tasks. You will generate and track work orders, manage documents in the 360 system, and ensure parts availability with accurate records.

The role requires strong Excel skills, excellent communication, and the ability to handle multiple tasks in a fast-paced environment. You will become proficient in the E360 system to troubleshoot and improve workflows.

Qualifications

• High School Diploma or equivalent.
• Excellent written and verbal communication skills to collaborate effectively with team members and vendors.
• Strong knowledge of Microsoft Excel, including formulas, data management, and report generation.
• Ability to thrive in a demanding environment and handle multiple tasks with shifting priorities.
• Elevated level of comfort with computer software and system navigation.
• Exceptional attention to detail, especially for data entry and documentation tasks.
• Comfortable working in both office and shop environments as needed.
• Willingness to become a power user of the E360 system, ensuring a prominent level of proficiency and troubleshooting capability.

Responsibilities

• Assist shop supervisors in generating, opening, and closing work orders accurately and on time.
• Scan and upload documents into the 360 system, ensuring files are organized and accessible.
• Work with the Shop Parts Manager to ensure parts availability and proper documentation for maintenance tasks.
• Create and set up Preventive Maintenance (PM) schedules, ensuring they align with maintenance needs and available resources.
• Build PM parts kits, verifying that all required parts are included and properly documented with P&D (part and description) numbers.
• Code invoices to streamline the approval process and ensure accurate accounting for maintenance-related expenses.
• Assist with creating and maintaining reference parts tabs for easy access to essential part information.
• Regularly update equipment meters (e.g., hours, mileage) to keep track of equipment usage for maintenance purposes.
• Enter and maintain equipment details accurately in the 360 system to ensure complete and up-to-date records.
• Organize and track repair requests, ensuring timely processing and prioritization based on urgency.

Skills

Written and verbal communication

Attention to detail

Data entry

Organizational skills

Team collaboration

Education

High School Diploma or equivalent

Tools

Microsoft Excel

HCSS E360 system

Job description

Job Description

Roles and Responsibilities

• Assistshop supervisors in generating, opening, and closing work orders accurately and on time.

• Scan and upload documents into the 360 system,ensuringall files are organized and accessible.

• Work with the Shop Parts Manager to ensure parts availability and proper documentation for maintenance tasks.

• Create and set up Preventive Maintenance (PM) schedules, ensuring they align with maintenance needs and available resources.

• Build PM parts kits, verifying that all required parts are included and properly documented with P&D (part and description) numbers.

• Code invoices to streamline the approval process and ensureaccurateaccounting for maintenance-related expenses.

• Assistwith creating andmaintainingreference parts tabs for easy access to essential part information.

• Regularly update equipment meters (e.g., hours, mileage) to keep track of equipment usage for maintenance purposes.

• Enter andmaintainequipment details accurately in the 360 system to ensure complete and up-to-date records.

• Organize and track repair requests, ensuringtimelyprocessing and prioritization based on urgency.

Qualifications and Education Requirements

• High School Diploma or equivalent

• Excellent written and verbal communication skills to collaborate effectively with team members and vendors

• Strong knowledge of Microsoft Excel, including formulas, data management, and report generation

• Ability to thrive in a demanding environment and handle multiple tasks with shifting priorities

• Elevated level of comfort with computer software and system navigation

• Exceptional attention to detail, especially for data entry and documentation tasks

• Comfortable working in both office and shop environments as needed

• Willingness to become a power user of the E360 system, ensuring a prominent level ofproficiencyand troubleshooting capability

Preferred Skills

• Experience with HCSS E360 system