Administrator - Shop

Northeast Asphalt, Inc.; Green Bay (WI); On-site; USD 24,796 - 38,572; Full time

Job summary

Walbec Group in Green Bay, WI is seeking an Equipment Maintenance Support Assistant to help run day-to-day operations of the Equipment Maintenance team under the Shop Manager. You will assist in generating work orders, scanning documents, ensuring parts availability, and setting up PM schedules.

You will maintain PM kits, code invoices, maintain reference parts, update equipment meters, and ensure accurate records in the 360 system, while coordinating repair requests with urgency and attention

Qualifications

• High School Diploma or equivalent.
• Excellent written and verbal communication with team and vendors.
• Strong knowledge of Microsoft Excel and data management.
• Ability to thrive under pressure with shifting priorities.
• Comfort with computer software and system navigation.
• Attention to detail for data entry and documentation.
• Willingness to become a power user of the E360 system.

Responsibilities

• Assist shop supervisors in generating, opening, and closing work orders accurately and on time.
• Scan and upload documents into the 360 system, ensuring all files are organized and accessible.
• Work with the Shop Parts Manager to ensure parts availability and proper documentation for maintenance tasks.
• Create and set up Preventive Maintenance (PM) schedules, ensuring they align with maintenance needs and available resources.
• Build PM parts kits, verifying that all required parts are included and properly documented with P&D numbers.
• Code invoices to streamline the approval process and ensure accurate accounting for maintenance-related expenses.
• Assist with creating and maintaining reference parts tabs for easy access to essential part information.
• Regularly update equipment meters (e.g., hours, mileage) to keep track of equipment usage for maintenance purposes.
• Enter and maintain equipment details accurately in the 360 system to ensure complete and up-to-date records.
• Organize and track repair requests, ensuring timely processing and prioritization based on urgency.

Skills

Communication

Excel proficiency

Data entry

Attention to detail

Team collaboration

Multitasking

Tech-savvy

Education

High School Diploma or equivalent

Tools

Microsoft Excel

HCSS E360 system

Job description

Job Description

AboutWalbec Group

Walbecproduces high-quality construction materials and delivers unparalleled professionaldesign,engineeringand construction services atits six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management.Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar,Walbecis yourbridge toexpertisein construction and engineering.

With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.

Under the direction of the Shop Manager, theEquipment Maintenance Support Assistantwillbe responsible forsupporting the day-to-day operations of our Equipment Maintenance team.

Roles and Responsibilities

• Assistshop supervisors in generating, opening, and closing work orders accurately and on time.

• Scan and upload documents into the 360 system,ensuringall files are organized and accessible.

• Work with the Shop Parts Manager to ensure parts availability and proper documentation for maintenance tasks.

• Create and set up Preventive Maintenance (PM) schedules, ensuring they align with maintenance needs and available resources.

• Build PM parts kits, verifying that all required parts are included and properly documented with P&D (part and description) numbers.

• Code invoices to streamline the approval process and ensureaccurateaccounting for maintenance-related expenses.

• Assistwith creating andmaintainingreference parts tabs for easy access to essential part information.

• Regularly update equipment meters (e.g., hours, mileage) to keep track of equipment usage for maintenance purposes.

• Enter andmaintainequipment details accurately in the 360 system to ensure complete and up-to-date records.

• Organize and track repair requests, ensuringtimelyprocessing and prioritization based on urgency.

Qualifications and Education Requirements

• High School Diploma or equivalent

• Excellent written and verbal communication skills to collaborate effectively with team members and vendors

• Strong knowledge of Microsoft Excel, including formulas, data management, and report generation

• Ability to thrive in a demanding environment and handle multiple tasks with shifting priorities

• Elevated level of comfort with computer software and system navigation

• Exceptional attention to detail, especially for data entry and documentation tasks

• Comfortable working in both office and shop environments as needed

• Willingness to become a power user of the E360 system, ensuring a prominent level ofproficiencyand troubleshooting capability

Preferred Skills

• Experience with HCSS E360 system