Administrator - Shop

Walbec Group; Greenville (WI); On-site; USD 40,000 - 55,000; Full time

Job summary

Walbec Group is seeking an Equipment Maintenance Support Assistant to back the Equipment Maintenance team. You will assist in work orders, scan and organize documents, and coordinate with the Shop Parts Manager to ensure parts availability.

You will set up Preventive Maintenance schedules, build PM kits, code invoices, and maintain accurate equipment records in the 360 system, while updating meters and prioritizing repair requests.

Qualifications

• High School Diploma or equivalent.
• Excellent written and verbal communication with team and vendors.
• Strong Excel skills for data management and reporting.
• Ability to multitask in a demanding environment with shifting priorities.
• Comfortable with computer software and system navigation.

Responsibilities

• Assist shop supervisors in generating, opening, and closing work orders accurately and on time.
• Scan and upload documents into the 360 system.
• Collaborate with Shop Parts Manager to ensure parts availability and documentation for maintenance tasks.
• Create and set up Preventive Maintenance (PM) schedules, ensuring they align with maintenance needs and available resources.
• Build PM parts kits, verifying that all required parts are included and properly documented with P&D numbers.
• Code invoices to streamline the approval process and ensure accurate accounting for maintenance-related expenses.
• Enter and maintain equipment details accurately in the 360 system to ensure complete and up-to-date records.
• Organize and track repair requests, ensuring timely processing and prioritization based on urgency.
• Regularly update equipment meters (e.g., hours, mileage) to keep track of equipment usage for maintenance purposes.

Skills

Excellent written and verbal clean

Attention to detail

Multi-tasking with shifting priorities

Data entry

Team collaboration

Willingness to become a power user ofE

Education

High School Diploma or equivalent

Tools

Microsoft Excel

E360 system

Job description

Job Description:About Walbec GroupWalbec produces high-quality construction materials and delivers unparalleled professional design, engineering and construction services at its six companies, including Payne and Dolan, Northeast Asphalt, Zenith Tech, Parisi, Premier Concrete, and Construction Resources Management. Whether building bridges, stabilizing shorelines, rehabilitating structures, or providing site engineering and construction solutions for solar, Walbec is your bridge to expertise in construction and engineering.With safety and ethics at the core of everything we do, our experienced professionals are hard at work on commercial and industrial sites throughout the Midwest.Under the direction of the Shop Manager, the Equipment Maintenance Support Assistant will be responsible for supporting the day-to-day operations of our Equipment Maintenance team.Roles and ResponsibilitiesAssist shop supervisors in generating, opening, and closing work orders accurately and on time.Scan and upload documents into the 360 system, ensuring all files are organized and accessible.Work with the Shop Parts Manager to ensure parts availability and proper documentation for maintenance tasks.Create and set up Preventive Maintenance (PM) schedules, ensuring they align with maintenance needs and available resources.Build PM parts kits, verifying that all required parts are included and properly documented with P&D (part and description) numbers.Code invoices to streamline the approval process and ensure accurate accounting for maintenance-related expenses.Assist with creating and maintaining reference parts tabs for easy access to essential part information.Regularly update equipment meters (e.g., hours, mileage) to keep track of equipment usage for maintenance purposes.Enter and maintain equipment details accurately in the 360 system to ensure complete and up-to-date records.Organize and track repair requests, ensuring timely processing and prioritization based on urgency.Qualifications and Education RequirementsHigh School Diploma or equivalentExcellent written and verbal communication skills to collaborate effectively with team members and vendorsStrong knowledge of Microsoft Excel, including formulas, data management, and report generationAbility to thrive in a demanding environment and handle multiple tasks with shifting prioritiesElevated level of comfort with computer software and system navigationExceptional attention to detail, especially for data entry and documentation tasksComfortable working in both office and shop environments as neededWillingness to become a power user of the E360 system, ensuring a prominent level of proficiency and troubleshooting capabilityPreferred SkillsExperience with HCSS E360 system