Equipment / Logistics Coordinator - Orlando, FL

Lane Construction Co; Florida; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Benefits package

Job summary

The Lane Construction Corporation in Maitland, FL is seeking an Equipment/Logistics Coordinator to manage asset tracking, maintenance records, and fleet coordination for on-site projects.

This role supports the mechanical and operations teams, ensuring proper documentation, compliance, and efficient dispatch of company-owned or rented equipment.

Qualifications

• Experience in construction equipment management or fleet administration.
• Proficient in Microsoft Office.
• Strong organizational and record-keeping skills.
• Familiarity with heavy construction equipment types and terminology.
• Ability to read inspection reports, maintenance logs, and technical documents.

Responsibilities

• Track equipment location across job sites and yards.
• Enter, schedule, and track preventive and corrective maintenance work orders.
• Coordinate with mechanics, shop managers, and field supervisors.
• Assist in creation of Procurement Requisitions and amendments.
• Maintain documentation for inspections, certifications, DOT records, and safety compliance.
• Coordinate daily transport with internal drivers or external hauling vendors.
• Manage equipment files, manuals, and documentation systems.

Skills

Construction equipment management

Fleet administration

Microsoft Office

CMMS/fleet software

Excel

Record-keeping

Communication

Reading inspection reports

Vendor coordination

Tools

CMMS

ERP

Telematics software

Microsoft Excel

Job description

Lane Construction is one of America’s leading construction companies, specializing in large, complex civil infrastructure. For 135 years, it has contributed to the development of the country’s transportation systems including the Interstate Highway System and a vast network of roads, bridges, airports, metros, and railways. Lane specializes in mobility, tunneling, and water resources to address sustainable development and climate change adaptation challenges.

The Equipment/Logistics Coordinator supports the mechanical and operations team by managing all administrative, logistical, and documentation functions related to company-owned or rented equipment. This role ensures construction equipment is properly tracked, maintained, dispatched, and documented to keep projects productive, compliant, and cost-efficient.

Position works fully on-site Monday - Friday in Maitland, FL office.

Core Duties & Responsibilities

Equipment Tracking & Asset Management

• Maintain an up-to-date equipment inventory in responsible business units.
• Track equipment location across job sites and yards.
• Maintain asset records, serial numbers, usage hours, and lifecycle data.
• Play a leading role in administration of Light Vehicle Fleet Management

Work Order & Maintenance Administration

• Enter, schedule, and track preventive and corrective maintenance work orders.
• Maintain service logs, inspection reports, and maintenance history in Computerized Maintenance Management System (CMMS).
• Coordinate with mechanics, shop managers, and field supervisors.
• Collect and input weekly speed meter readings into ERP.

Rental & Procurement Coordination

• Reconcile rental assets in Telematics software for accuracy.
• Coordinate Telematics activation with OEM’s and individual dealerships on new assets delivered to the project sites.
• Assist in creation of Procurement Requisitions and amendments.

Compliance & Safety Documentation

• Maintain documentation for inspections, certifications, DOT records, and safety compliance.

Logistics & Dispatch Support

• Coordinate daily transport with internal drivers or external hauling vendors.
• Ensure proper documentation accompanies transported equipment.

Administrative & Office Support

• Manage equipment files, manuals, and documentation systems (paper or digital).
• Assist the Equipment Manager with reporting, audits, and process improvements.

Required Skills & Qualifications

• Experience in construction equipment management, fleet administration, or related fields.
• Proficient in Microsoft Office.
• Strong organizational and record-keeping skills.
• Familiarity with heavy construction equipment types and terminology.
• Ability to read inspection reports, maintenance logs, and technical documents.
• Proficiency in CMMS/fleet software and Excel.
• Strong communication skills for coordination with field, shop, and vendors.

Optional Certifications

• AEMP (Association of Equipment Management Professionals) certifications
• OSHA 10 or OSHA 30
• DOT compliance training (depending on company)

Lane Construction offers a comprehensive benefits package with an excellent opportunity to grow and be part of one of the most respected names in the construction industry. Lane is an Equal Opportunity Employer.