Equipment / Logistics Coordinator - Orlando, FL

The Lane Construction Corporation; Orlando (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Benefits package

Job summary

Lane Construction is seeking an Equipment/Logistics Coordinator to support the mechanical and operations team on-site in Maitland, FL. You will manage admin, logistics, and documentation for company-owned or rented equipment to keep projects productive and compliant.

The role covers tracking inventory, coordinating maintenance, and overseeing fleet activities, including Telematics, procurement input, and safety documentation. Strong organizational and software skills are essential.

Qualifications

• Experience in construction equipment management or fleet administration.
• Proficient in Microsoft Office.
• Strong organizational and record-keeping skills.
• Familiarity with heavy construction equipment types and terminology.
• Ability to read inspection reports, maintenance logs, and technical documents.
• Proficiency in CMMS/fleet software and Excel.
• Strong communication skills for coordination with field, shop, and vendors.

Responsibilities

• Maintain an up-to-date equipment inventory in responsible business units.
• Track equipment location across job sites and yards.
• Maintain asset records, serial numbers, usage hours, and lifecycle data.
• Play a leading role in administration of Light Vehicle Fleet Management
• Enter, schedule, and track preventive and corrective maintenance work orders.
• Maintain service logs, inspection reports, and maintenance history in CMMS.
• Coordinate with mechanics, shop managers, and field supervisors.
• Collect and input weekly speed meter readings into ERP
• Reconcile rental assets in Telematics software for accuracy.
• Coordinate Telematics activation with OEM's and individual dealerships on new assets delivered to the project sites.
• Assist in creation of Procurement Requisitions and amendments.
• Maintain documentation for inspections, certifications, DOT records, and safety compliance.
• Schedule daily equipment mobilization/demobilization between job sites.
• Coordinate daily transport with internal drivers or external hauling vendors.
• Ensure proper documentation accompanies transported equipment.
• Manage equipment files, manuals, and documentation systems (paper or digital).
• Maintain data in equipment software (JDE, CMMS, HCSS, etc.).
• Assist the Equipment Manager with reporting, audits, and process improvements.

Skills

Equipment management

Fleet administration

CMMS

Excel

Documentation

Communication

Microsoft Office

Tools

JDE

HCSS

ERP systems

Telematics software

Job description

Lane Construction is one of America's leading construction companies, specializing in large, complex civil infrastructure. For 135 years, it has contributed to the development of the country's transportation systems including the Interstate Highway System and a vast network of roads, bridges, airports, metros, and railways. Lane specializes in mobility, tunneling, and water resources to address sustainable development and climate change adaptation challenges.

The Equipment/Logistics Coordinator supports the mechanical and operations team by managing all administrative, logistical, and documentation functions related to company-owned or rented equipment. This role ensures construction equipment is properly tracked, maintained, dispatched, and documented to keep projects productive, compliant, and cost-efficient.

Position works fully on-site Monday - Friday in Maitland, FL office.

Core Duties & Responsibilities

Equipment Tracking & Asset Management

• Maintain an up-to-date equipment inventory in responsible business units.
• Track equipment location across job sites and yards.
• Maintain asset records, serial numbers, usage hours, and lifecycle data.
• Play a leading role in administration of Light Vehicle Fleet Management

Work Order & Maintenance Administration

• Enter, schedule, and track preventive and corrective maintenance work orders.
• Maintain service logs, inspection reports, and maintenance history in Computerized Maintenance Management System (CMMS).
• Coordinate with mechanics, shop managers, and field supervisors.
• Collect and input weekly speed meter readings into ERP

Rental & Procurement Coordination

• Reconcile rental assets in Telematics software for accuracy.
• Coordinate Telematics activation with OEM's and individual dealerships on new assets delivered to the project sites.
• Assist in creation of Procurement Requisitions and amendments.

Compliance & Safety Documentation

• Maintain documentation for inspections, certifications, DOT records, and safety compliance.

Logistics & Dispatch Support

• Schedule daily equipment mobilization/demobilization between job sites.
• Coordinate daily transport with internal drivers or external hauling vendors.
• Ensure proper documentation accompanies transported equipment.

Administrative & Office Support

• Manage equipment files, manuals, and documentation systems (paper or digital).
• Maintain data in equipment software (JDE, CMMS, HCSS, etc.).
• Assist the Equipment Manager with reporting, audits, and process improvements.

Required Skills & Qualifications

• Experience in construction equipment management, fleet administration, or related fields.
• Proficient in Microsoft Office.
• Strong organizational and record-keeping skills.
• Familiarity with heavy construction equipment types and terminology.
• Ability to read inspection reports, maintenance logs, and technical documents.
• Proficiency in CMMS/fleet software and Excel.
• Strong communication skills for coordination with field, shop, and vendors.

Optional Certifications

• AEMP (Association of Equipment Management Professionals) certifications
• OSHA 10 or OSHA 30
• DOT compliance training (depending on company)

#lilanerr

Lane Construction offers a comprehensive benefits package with an excellent opportunity to grow and be part of one of the most respected names in the construction industry.

Lane is an Equal Opportunity Employer.