Equipment / Logistics Coordinator

The Lane Construction Corporation; Orlando (FL); On-site; USD 42,000 - 62,000; Full time

Job summary

The Lane Construction Corporation in Maitland, FL is seeking an Equipment/Logistics Coordinator to manage equipment inventories, maintenance scheduling, and fleet documentation onsite. You will track assets across job sites, coordinate with mechanics and field supervisors, and ensure compliance and efficient logistics for project delivery.

Responsibilities include administering CMMS records, coordinating with vendors and OEMs, and supporting procurement and reporting efforts while maintaining

Qualifications

• Experience in construction equipment management or fleet administration.
• Proficient in Microsoft Office.
• Strong organizational and record-keeping skills.
• Familiarity with heavy construction equipment types and terminology.
• Ability to read inspection reports and maintenance logs.

Responsibilities

• Maintain up-to-date equipment inventory and asset records.
• Track equipment location across job sites and yards.
• Enter, schedule, and track preventive and corrective maintenance work orders.
• Coordinate with mechanics, shop managers, and field supervisors.
• Coordinate Telematics activation with OEMs and dealerships on new assets.
• Assist in Procurement Requisitions and amendments.
• Maintain documentation for inspections, certifications, DOT records, and safety compliance.
• Coordinate daily transport with internal drivers or external hauling vendors.
• Manage equipment files, manuals, and documentation systems.
• Assist Equipment Manager with reporting, audits, and process improvements.

Skills

Fleet administration

Documentation

Organizational skills

Communication

Excel

Tools

CMMS software

Telematics software

ERP

Job description

The Equipment/Logistics Coordinator supports the mechanical and operations team by managing all administrative, logistical, and documentation functions related to company-owned or rented equipment. This role ensures construction equipment is properly tracked, maintained, dispatched, and documented to keep projects productive, compliant, and cost-efficient.

Position works fully on-site Monday - Friday in Maitland, FL office.

Core Duties & Responsibilities

Equipment Tracking & Asset Management

• Maintain an up-to-date equipment inventory in responsible business units.
• Track equipment location across job sites and yards.
• Maintain asset records, serial numbers, usage hours, and lifecycle data.
• Play a leading role in administration of Light Vehicle Fleet Management

Work Order & Maintenance Administration

• Enter, schedule, and track preventive and corrective maintenance work orders.
• Maintain service logs, inspection reports, and maintenance history in Computerized Maintenance Management System (CMMS).
• Coordinate with mechanics, shop managers, and field supervisors.
• Collect and input weekly speed meter readings into ERP.

Rental & Procurement Coordination

• Reconcile rental assets in Telematics software for accuracy.
• Coordinate Telematics activation with OEM’s and individual dealerships on new assets delivered to the project sites.
• Assist in creation of Procurement Requisitions and amendments.

Compliance & Safety Documentation

• Maintain documentation for inspections, certifications, DOT records, and safety compliance.

Logistics & Dispatch Support

• Coordinate daily transport with internal drivers or external hauling vendors.
• Ensure proper documentation accompanies transported equipment.

Administrative & Office Support

• Manage equipment files, manuals, and documentation systems (paper or digital).
• Assist the Equipment Manager with reporting, audits, and process improvements.

Required Skills & Qualifications

• Experience in construction equipment management, fleet administration, or related fields.
• Proficient in Microsoft Office.
• Strong organizational and record-keeping skills.
• Familiarity with heavy construction equipment types and terminology.
• Ability to read inspection reports, maintenance logs, and technical documents.
• Proficiency in CMMS/fleet software and Excel.Strong communication skills for coordination with field, shop, and vendors.

Optional Certifications

• AEMP (Association of Equipment Management Professionals) certifications
• OSHA 10 or OSHA 30
• DOT compliance training (depending on company)