Equipment & Facility Coordinator

Kaizen Lab Inc.; City of Auburn (NY); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental and Vision Benefits

Company paid Life Insurance

401K Plan with Company Match

PTO/Paid Holiday

Team building events

On-site Employee Gym

Job summary

RYCOE Enterprises Inc. is seeking an Equipment & Facility Coordinator in Auburn, NY.

This hands-on leadership role ensures daily readiness, organization, and accountability of the facility, fleet, tools, and supplies to minimize downtime and maintain a safe, production-ready operation. The ideal candidate will manage asset preparation for current and upcoming projects, coordinate with field leadership, and resolve deficiencies promptly while maintaining timely communication with management and

Qualifications

• Valid driver's license required; CDL A preferred.
• Ability to lift at least 50 pounds.
• Experience in operations, fleet coordination, or heavy equipment management.

Responsibilities

• Maintain daily readiness and organization of equipment and inventory.
• Coordinate with field leadership to ensure assets and tools are prepared for projects.
• Track and manage shop inventory and consumables.
• Prioritize repairs with the Lead Mechanic based on safety and urgency.
• Communicate with management, field crews, and vendors regularly.
• Identify operational opportunities and implement improvements.
• Perform other duties as assigned.

Skills

Driver's license

Heavy lifting

Operations support

Fleet coordination

Organizational skills

Communication skills

Preventive maintenance

Mechanical workflows

Tools

Samsara

Autoleap

Sortly

Asana

Job description

Company Overview:

RYCOE Enterprises Inc. is a full-service Commercial Excavation and Snow/Ice Management Leader in Central NY. We strive to live and abide by our core values – Accountability, Respect, Integrity, Safety, Exceeding Expectations (ARISE).
Our team is made up of hard-working individuals who are passionate about what they do and understand that there is more to life than just work - which is why we live by the work hard, play hard mentality and strongly believe in a healthy work-life balance.
RYCOE provides an ideal environment for individuals that thrive in a high-paced environment, are looking for a long-term career option and seek to progress their career.

Role Overview:

The Equipment & Facility Coordinator is a hands-on working leadership position responsible for the daily readiness, organization, accountability, and operational support of the facility, fleet, equipment, tools, inventory, and supplies. Success in this position is measured by minimal preventable downtime. Maintaining a safe, organized, and production-ready operation. This includes having assets and materials prepared, maintained, accounted for and any deficiencies are resolved in a timely manner.

Key Responsibilities

• Own the daily readiness, cleanliness, and organization of the equipment, inventory, and other operational spaces in accordance with company standards.
• Adjust operational priorities throughout the day based on changing crew, project, equipment, and management needs.
• Coordinate with field leadership and management to confirm that required assets, tools, and operational supplies are available and properly prepared for current and upcoming projects.
• Demonstrate ability to identify a problem, take appropriate action, communicate effectively, and follow through until the issue is resolved.
• Manage and maintain inventory, levels of consumables, materials and shop supplies by doing weekly checks on stock levels.
• Own the operational readiness, organization, documentation, tracking, and accountability of company vehicles, equipment, and other assigned assets.
• Evaluate vehicle and equipment availability against upcoming scopes of work and coordinate with the Lead Mechanic to prioritize repairs according to safety and operational urgency.
• Maintain timely and accurate communication with management, field crews and vendors.
• Identify and take ownership of operational opportunities by developing solutions, presenting recommendations and following through on implementation.
• Perform other duties and responsibilities as assigned.

Qualifications

• Valid Driver’s license (CDL Class A preferred)
• Ability to lift minimum of 50 pounds
• Excels at supporting operations, fleet coordination, or heavy equipment management.
• Strong organizational and communication skills; able to manage multiple priorities.
• Understanding of preventive maintenance and mechanical workflows.
• Proficiency with digital tracking tools preferred (Samsara, Autoleap, Sortly, Asana)

Success Metrics

• Maintain an organized and clean shop while supporting the field crews.
• Accurately track and stock inventory items to ensure fleet readiness and project efficiency.
• Addressing any asset or resource issues in real time and providing recommended solutions.
• Consistent communication with management and crew to support projects and reduce waste.

Compensation:

• $28.00 - $35.00 per hour (based on experience)
• Medical, Dental and Vision Benefits
• Company paid Life Insurance, Long-Term and Short-Term Disability
• 401K Plan with Company Match
• PTO/Paid Holiday
• Team building events & Continued Education/Training
• On-site Employee Gym