Equipment & Facility Coordinator

Rycoe Enterprises, Inc.; City of Auburn (NY); On-site; USD 39,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental and Vision Benefits

401K Plan with Company Match

PTO/Paid Holidays

On-site Employee Gym

Team building events

Continued Education/Training

Job summary

RYCOE Enterprises Inc. in Central NY seeks an Equipment & Facility Coordinator to oversee daily readiness, organization, and accountability of the facility, fleet, equipment, tools, inventory, and supplies, ensuring minimal downtime and a safe, production-ready operation.

You will coordinate with field leadership, manage inventory and shop supplies, prioritize repairs with the Lead Mechanic, and communicate with management, crews and vendors to keep projects on track and waste to a minimum.

Qualifications

• Valid driver’s license; CDL Class A preferred.
• Ability to lift 50 pounds.
• Excels at supporting operations, fleet coordination, or heavy equipment management.
• Strong organizational and communication skills; able to manage multiple priorities.
• Understanding of preventive maintenance and mechanical workflows.

Responsibilities

• Own the daily readiness, cleanliness, and organization of equipment, inventory, and operational spaces.
• Adjust priorities based on crew, projects, and management needs.
• Coordinate with field leadership to confirm assets and supplies are available and prepared.
• Identify problems, take action, and follow through to resolution.
• Manage inventory and shop supplies with weekly stock checks.

Skills

Organizational skills

Communication skills

Fleet coordination

Heavy equipment management

Problem solving

Education

CDL Class A preferred

Tools

Samsara

Autoleap

Sortly

Asana

Job description

Company Overview:

RYCOE Enterprises Inc. is a full-service Commercial Excavation and Snow/Ice Management Leader in Central NY. We strive to live and abide by our core values – Accountability, Respect, Integrity, Safety, Exceeding Expectations (ARISE). Our team is made up of hard-working individuals who are passionate about what they do and understand that there is more to life than just work - which is why we live by the work hard, play hard mentality and strongly believe in a healthy work-life balance. RYCOE provides an ideal environment for individuals that thrive in a high-paced environment, are looking for a long-term career option and seek to progress their career.

Role Overview:

The Equipment & Facility Coordinator is a hands-on working leadership position responsible for the daily readiness, organization, accountability, and operational support of the facility, fleet, equipment, tools, inventory, and supplies. Success in this position is measured by minimal preventable downtime. Maintaining a safe, organized, and production-ready operation. This includes having assets and materials prepared, maintained, accounted for and any deficiencies are resolved in a timely manner.

Key Responsibilities:

• Own the daily readiness, cleanliness, and organization of the equipment, inventory, and other operational spaces in accordance with company standards.
• Adjust operational priorities throughout the day based on changing crew, project, equipment, and management needs.
• Coordinate with field leadership and management to confirm that required assets, tools, and operational supplies are available and properly prepared for current and upcoming projects.
• Demonstrate ability to identify a problem, take appropriate action, communicate effectively, and follow through until the issue is resolved.
• Manage and maintain inventory, levels of consumables, materials and shop supplies by doing weekly checks on stock levels.
• Own the operational readiness, organization, documentation, tracking, and accountability of company vehicles, equipment, and other assigned assets.
• Evaluate vehicle and equipment availability against upcoming scopes of work and coordinate with the Lead Mechanic to prioritize repairs according to safety and operational urgency.
• Maintain timely and accurate communication with management, field crews and vendors.
• Identify and take ownership of operational opportunities by developing solutions, presenting recommendations and following through on implementation.
• Perform other duties and responsibilities as assigned.

Qualifications:

• Valid Driver’s license (CDL Class A preferred)
• Ability to lift minimum of 50 pounds
• Excels at supporting operations, fleet coordination, or heavy equipment management.
• Strong organizational and communication skills; able to manage multiple priorities.
• Understanding of preventive maintenance and mechanical workflows.
• Proficiency with digital tracking tools preferred (Samsara, Autoleap, Sortly, Asana)

Success Metrics:

• Maintain an organized and clean shop while supporting the field crews.
• Accurately track and stock inventory items to ensure fleet readiness and project efficiency.
• Addressing any asset or resource issues in real time and providing recommended solutions.
• Consistent communication with management and crew to support projects and reduce waste.

Compensation:

• $28.00 - $35.00 per hour (based on experience)
• Medical, Dental and Vision Benefits
• Company paid Life Insurance, Long-Term and Short-Term Disability
• 401K Plan with Company Match
• PTO/Paid Holiday
• Team building events & Continued Education/Training
• On-site Employee Gym