Equipment Coordinator

Columbia University in the City of New York; New York, Northern (NY, KY); Hybrid; USD 70,000 - 75,000; Full time

Job summary

Columbia University in the City of New York is seeking an Equipment Coordinator to support the College of Dental Medicine's clinical operations by maintaining and coordinating dental equipment and related systems.

Reporting to the Director of Plant Operations, this role collaborates with the equipment and facilities team to ensure that clinical and educational areas remain operational, performing maintenance, inspections, and coordinating repairs.

Qualifications

• Requires Bachelor’s degree or equivalent in education, training and experience.
• Preferred: two years of related experience in a dental or clinical equipment setting.
• Familiarity with equipment brands including Adec, Pelton & Crane, Planmeca, Progeny, Gendex, Kavo, Dentsply, DentalEz, Bien Air.
• Ability to navigate email, database, spreadsheet, and word processing software.
• Willingness to lift equipment and to work approx. 4 weekends a year.

Responsibilities

• Assist with installation, maintenance, removal, and repair of dental equipment and related items (chairs, x-ray units, vacuums, etc.).
• Inspect dental equipment including chairs, x-ray units, intraoral cameras, scanners, sensors, and sterilization systems.
• Maintain accurate records of service requests, repairs, manuals, and inspections.
• Collaborate and manage scheduling with vendors, contractors, and internal teams; oversee third-party repairs as needed.
• Create annual PM schedules and perform preventative maintenance on various equipment.
• Assist with parts orders and repairs; maintain equipment inventory with tagging and asset documentation.
• Manage components of university work order system.
• Other duties as assigned.

Skills

Equipment maintenance

Vendor coordination

Record keeping

Education

Bachelor's degree or equivalent

Job description

• Job Type: Officer of Administration
• Bargaining Unit:
• Regular/Temporary: Regular
• End Date if Temporary:
• Hours Per Week: 35
• Standard Work Schedule:
• Building:
• Salary Range: $70,000 - $75,000

The salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The above hiring range represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting.

Position Summary

The Equipment Coordinator plays a vital role in supporting the College of Dental Medicine clinical operations by assisting with maintenance, repair and coordination of dental equipment and related systems. Reporting directly to the Director of Plant Operations, this position works collaboratively with the equipment and facilities team to ensure that all clinical and educational areas remain fully operational and in a consistent state of good repair.

Responsibilities

Equipment and Technical detail:

• Assist with installation, maintenance, removal, and repair of a wide variety of dental equipment and related items including dental chairs, x-ray units, vacuums, compressors, etc.
• Inspect a wide range of dental equipment, including, but not limited to dental chairs, x-ray units (pan/ceph machines), intraoral cameras and scanners, digital sensors, sterilization systems, handpieces, etc.
• Maintain accurate records of service requests, repairs of equipment and failures, technical manuals, and inspections
• Collaborate and manage scheduling with vendors, contractors, and internal teams. Oversee third party repairs, as necessary.
• Create annual PM schedules, perform preventative maintenance on various equipment
• Assist with all areas of part orders/repair
• Maintain equipment inventory, including tracking, tagging, and documenting equipment assets.
• Manage components of university work order system
• Other duties as assigned

Position Demands

• This position requires concentration, focus, problem solving ability and attention to detail
• Ability to lift 25 lbs.
• Availability to work approx. 4 weekends a year

Minimum Qualifications

• Requires Bachelor’s degree or equivalent in education, training and experience.

Preferred Qualifications

• Requires Bachelor’s degree or equivalent in education and training plus two years of related experience.
• Ability to navigate general applications such as email, database management, spreadsheet, and word processing software
• Familiarity with equipment brands including, but not limited to: Adec, Pelton & Crane, Planmeca, Progeny , Gendex, Kavo, Dentsply, DentalEz, and Bien Air is preferred
• Ability to work with/understand various equipment software and firmware
• Basic knowledge of medical gas systems and equipment supplying medical gas
• Knowledge of basic construction principles – i.e. framing, plumbing, electrical is preferred including any trades certification/experience
• Understanding of basic networking, data cabling, and low voltage cabling is a plus

Equal Opportunity Employer / Disability / Veteran

Columbia University is committed to the hiring of qualified local residents.