Equipment Coordinator - Dental

Aria Care Partners; Overland Park, Northern (KS, KY); On-site; USD 42,000 - 58,000; Full time

Job summary

Aria Care Partners is seeking an Equipment Coordinator to support field dental teams by ensuring available, well-maintained equipment and supplies for residents. The role emphasizes inventory, setup for new hires, and efficient shipping coordination.

Responsibilities include troubleshooting equipment issues with field staff, maintaining organization of stock, and ensuring timely deliveries. A High School Diploma is required; an Associate's degree is preferred and 3+ years of dental assisting

Qualifications

• High School Diploma or equivalent required.
• Associate's degree preferred.
• 3+ years dental assisting experience preferred.
• Proficient in Excel and Word.
• Strong organizational skills and supply/equipment coordination.
• Ability to lift up to 60 lbs and push/pull up to 100 lbs.

Responsibilities

• Manage mobile dental equipment and know its operation.
• Organize and inventory equipment; use FreshService.
• Process equipment returns, confirm working condition and notify manager.
• Maintain dental equipment in office and upon return.
• Set up new hire equipment per guidelines.
• Prepare shipments with labels and UPS pickup readiness.
• Assess stock and order supplies/equipment as needed.
• Troubleshoot equipment issues with field teams; arrange repairs.
• Coordinate incoming/outgoing package deliveries without vendors.
• Perform other duties as needed.

Skills

Equipment knowledge

Organization

Teamwork

Problem solving

Education

High School Diploma

Associate's degree preferred

Tools

FreshService

Excel

Word

Job description

Description

This position is essential to the dental care weprovide. The equipment coordinator is responsible for meeting the needs of our field teams byensuringthat the dental fieldteams have the necessary working equipmentand suppliesto provide quality dentalcare our residents.

Essential Duties & Responsibilities

1. Expert level knowledge with all mobile dental equipment, what it does, and how it works by 60 days of employment and throughout the duration of employment.
2. Ensure equipment is organized and properly inventoried, demonstrating knowledge of FreshService within 60 days
3. Receive equipment returns, ensure it is in working order, clean/sterilize and put away – email manager with confirmation of return
4. Maintenance all dental equipment in office and as it's returned
5. Prepare new hire field team equipment set-ups according to guidelines
6. Prepare packages to be shipped, print shipping label, and have boxes ready for UPS pickup
7. Evaluate current stock of equipment and request ordering additional supplies and equipment as needed
8. Troubleshoot equipment errors with field team members, coordinate repairs, order/send replacement parts
9. Coordinate incoming/outgoing package deliveries without shipping vendors
10. Other duties as needed

Requirements

Education & Training Requirements

• High School Diploma or equivalent
• Preference given to Associate's degree
• Preferred years of experience (3+ years) dental assisting

Other Qualifications

1. Computer Skills – proficient use of Excel and Word.
2. High Level of Organization – ability to manage and coordinate all supplies/equipment
3. Ability to prioritize and address multiple demands concurrently.
4. Must fit with core values: Care Fully, Strive for Excellence, Team Works.
5. Team Mindset – ability to work within a team.
6. Process Improvement - Openness to continuous improvement of process and seeks ways to improve processes.
7. Positive Problem-Solver in a variety of circumstances – Ability to think on your feet and find solutions to a variety of unique issues.
8. Ability to push/pull up to 100 lbs
9. Ability to lift up to 60 lbs

Physical Effort & Working Conditions

• Work is performed in a shipping/storage setting
• Substantial time is spent walking, lifting/pushing up to 100 lbs
• Substantial time spend sitting at a computer

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