Equipment Coordinator

Delta-Leasing,-LL; Anchorage (AK); On-site; USD 36,000 - 60,000; Full time

Job summary

Delta Leasing seeks a diligent administrator to support management with customer service, contract renewals, logistics, data entry and purchasing of shop materials. The role covers vehicle check-ins/outs, lease agreements and coordination of deliveries from airport and customers.

You will collaborate to maintain maintenance schedules, keep accurate vehicle records and ensure orderly operations across office, shop and outdoor environments. A clean driving record and background checks are required.

Qualifications

• High school diploma or GED required with at least 2 years in a similar position.
• Ability to review correspondence and reports for correct format and grammar.
• Proficient with computers, including Windows and Microsoft Office.
• Must have a driver's license with a clean driving record.
• Must pass a pre-employment drug screen and criminal background check; willing to comply with random drug screenings.
• Ability to take ownership of a project and follow it through to completion with minimal supervision.

Responsibilities

• Ensure vehicles are checked in and clean for lease.
• Check in/out assets, generate corporate lease agreements.
• Coordinate timely delivery and pickup of vehicles from airport and customers.
• Ensure inspection sheets are completed and signed by customer.
• Return signed leasing contracts to office manager.
• Work with customers to maintain scheduled maintenance/repair.
• Maintain accurate maintenance records for all vehicles.
• Plan and coordinate tire changes twice a year.
• Create, receive and close purchase orders as required.
• Schedule asset shipping to/from company locations.
• Keep parts and supplies organized for quick retrieval.
• Maintain the lot, shop and office areas; keep keys organized.
• Maintain company standards through logos on vehicles.

Skills

Computer literacy (Windows, MS Office)

Strong written/oral communication

Teamwork

Attention to detail

Ownership of projects

Education

High school diploma or GED

Tools

Microsoft Office

Job description

Description

Purpose of Position

Provide support to management by providing customer service, contract renewals, logistics, data entry and purchasing of shop materials.

Areas of Responsibility

• Ensure vehicles are checked in and clean for lease
• Checking in / out assets, generating corporate lease agreements
• Facilitate the timely delivery and pickup of vehicles from the airport and customers
• Ensure inspection sheets are completed and signed by customer before and after lease documents are signed
• Return signed leasing contracts from customers to the office manager
• Work with customers to maintain scheduled maintenance / repair
• Ensure accurate maintenance records are kept on all vehicles
• Plan and coordinate tire changeovers twice a year
• Create, receive and close purchase orders as required
• Schedule asset shipping to / from company's other locations
• Keep parts and supplies in an organized system for quick retrieval when needed
• Clean and maintain the lot, shop and office areas at all times
• Keep keys organized on a key rack
• Maintain company standards through company logos on vehicles

Requirements

Required Skills and Abilities

• Must have a high school diploma or GED and at least 2 years experience in a similar position.
• Ability to review correspondence and reports for correct format and grammar
• Proficient with the use computers; including Windows and Microsoft Office
• Must have a driver's license with a clean driving record
• Must be able to pass a pre-employment drug screening and criminal background check and willing to comply with random drug screenings
• Ability to take ownership of a project and follow it through to completion with minimal supervision

Communication and Teamwork

• Must have the ability, and desire, to work as a team member and utilize good communication skills both in oral and written form.
• Must be able to effectively communicate and work with a variety of personalities

Physical Requirements and Agility

• Ability to occasionally lift/carry objects weighing 50 lbs., bend and stoop to file.

Working Conditions

The work is performed in office, shop and outdoor environments. Work in the field can be in the shop, at customer sites and may be in inclement weather. Out of town travel is not required.

The above reflects only the more significant details for the performance of the job and is not intended to be all inclusive. Delta Leasing reserves the right to amend and / or change responsibilities or lines of reporting to meet business and organizational needs.